Job description

JOB NO.: 96186-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Management/Supervisory, Research, Scientific

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 96186-AS

Working Title: Department Administrator


FTE: 100%

Anticipated Begin Date: NOVEMBER 11, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelors degree required. M.S. preferred.

Minimum number of years and type of relevant work experience:

At least three years of professional administrative experience with progressively increasing responsibility in a combination of academic, programmatic, and/or operations management. Administrative experience at institutions of higher education and research strongly preferred.

License or certificate:

Position Summary:

Working under the general supervision of and reporting to the Department Chair, the position is responsible for overseeing the administrative responsibilities, daily operations, planning, budgeting, staffing, fundraising and outreach, and policy development of the Department.

This position provides critical support to the Cell and Regenerative Biology (CRB) Chair, faculty, staff, and students. Primary responsibilities include 1) responding to a wide variety of inquiries from members of the Department, the School of Medicine and Public Health (SMPH), and campus; 2) conducting continual quality improvement to implement and oversee efficient, effective administrative processes; 3) providing oversight and recommendations to the Chair, Vice-Chair, and SMPH Financial Shared Services Director on the Department's budget and fiscal health; and 4) creating and maintaining effective working relationships with members of the Department, SMPH, and campus. The position plays a key role in enabling the Department to realize its joint mission of research, instruction, and service.

The position serves on SMPH and Department committees, and acts in place of the Chair or as the Chair's representative in dealing with management and administration of the academic unit, research and teaching, and staff supervision.

Additional Information:

Applicants must have an in-depth understanding of an academic department's multiple missions of education, research, and service. This position requires highly effective oral and written communication, organizational, and motivational skills. The ideal candidate will embrace personal accountability to meet tight and critical deadlines and take initiative to support department-related goals and priorities. Strong analytical and problem solving skills, and a proven-record of excellent customer service, team-building, and/or collaboration a plus. Strong computer skills, especially with Microsoft software a must.


Melissa Zhang
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process, please click on the `Apply Now' button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. In addition, you will be asked to provide three references during the application process.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Oct 5 2018 Central Daylight Time

Application Close: Nov 2 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 10/6/2018
Application Due: 11/3/2018
Work Type: