Office Support Associate - Graduate Coordinator

Job description


Requisition Number

Job Title
Office Support Associate - Graduate Coordinator

Official Title
Office Support Associate

Position Number

Psychology - 122500


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm

Department Overview
The Department of Psychology offers comprehensive undergraduate degrees in Psychology, serving over 1300 undergraduate majors. Graduate programs in three areas prepare students for a career in research and teaching in colleges and universities or a career as a scientist-practitioner. The department is committed to excellence in the preparation of our students. We strive to recruit, select, develop, reward and retain an increasingly diverse and productive faculty and staff where contributions of each member are crucial to the success of all.

Job Description
The Psychology Department at the University of North Texas is seeking to hire an Office Support Associate - Graduate Coordinator to join our team. This position will be responsible for coordinating all aspects of our graduate programs with the chair, program directors, and faculty.

Responsibilities of the position include, but are not limited to:
* information requests and inquiries.
* coordinate full admissions procedures.
* monitor graduate courses and registration.
* maintain all graduate files.
* maintain records for reporting.
* assist graduate students with Toulouse Graduate School requirements.
* primary resource on policies and procedures for current and prospective graduate students.
* supervision of part-time student employee.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess a High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Advanced customer service skills.
* Knowledge of Microsoft Office.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Knowledge of University policies and procedures related to assignment.
* Previous graduate school/graduate student career procedures experience.
* Experience with PeopleSoft.

Special Instructions to Applicants
Please submit a resume and list of three professional references with online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 10/6/2018
Application Due: 10/23/2018
Work Type: