Administrative Support Associate I

Job description

This position provides administrative staff support to the Cooperative Extension Personnel Office. Duties include: 1) Management of confidential applicants and personnel records - includes extensive use of the UK online employment system, scheduling interviews, contacting references, record keeping and data base management, utilization of SAP and BW systems for payroll actions and personnel reporting; 2) Public notification - includes updating and maintaining employment website, placing job advertisements and distribution of position announcements, communicating in person, by phone, and by email with applicants, employees and the general public; 3) Manage county Civil Rights reviews - includes becoming knowledgeable of Federal civil rights requirements for Extension, scheduling reviews, forming review teams, development of web resources, and data base management; 4) General office operations - includes ordering supplies, monitoring working conditions of office equipment, processing expense vouchers, procurement card charges and state car/travel requests.

Job Title
Administrative Support Associate I

Requisition Number

Working Title

Department Name
81170:Program and Staff Development

Work Location

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

3 yrs

Required License/ Registration/Certification


Physical Requirements

Lifting less than 50 lbs; sitting for long periods of time.


Monday - Friday, 8:00 am-4:30 pm.


Microsoft Office applications, SAP and BW

Does this position have supervisory responsibilities?

Preferred Education/Experience

Bachelor's Degree and 3 years of related experience preferred

Driver's License preferred

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience working in UK's IES, SAP and SRM systems?
    • Yes, all
    • Yes, some
    • No
  2. * Please describe your experience using IES, SAP, SRM or other similar Human Resources Information Systems and Enterprise Resource Planning software's. (if none, please indicated: NONE)

    (Open Ended Question)

  3. * How many year's of experience do you have in managing HR processes (e.g. placing job advertisements, scheduling interviews, contacting references, processing payroll, managing confidential personnel records)
    • None
    • More than 0, up through 2 years
    • More than 2 years, up through 4 years
    • More than 4 years, up through 6 years
    • More than 6 years
  4. * Do you have experience with development/maintenance of websites using Drupal or other software?
    • Yes, Drupal
    • Yes, Other software
    • No
  5. * Please describe your experience using Drupal or other software for the development/maintenance of websites. (if none, please indicate: NONE)

    (Open Ended Question)

  6. * Do you have experience using Microsoft Excel, Access, Word?
    • Yes
    • No
  7. * What experience do you have in Record Keeping/File Management/Organization?

    (Open Ended Question)

  8. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 10/6/2018
    Application Due: 10/22/2018
    Work Type: