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Administrative Support Associate I

Job description



This position provides administrative staff support to the Cooperative Extension Personnel Office. Duties include: 1) Management of confidential applicants and personnel records - includes extensive use of the UK online employment system, scheduling interviews, contacting references, record keeping and data base management, utilization of SAP and BW systems for payroll actions and personnel reporting; 2) Public notification - includes updating and maintaining employment website, placing job advertisements and distribution of position announcements, communicating in person, by phone, and by email with applicants, employees and the general public; 3) Manage county Civil Rights reviews - includes becoming knowledgeable of Federal civil rights requirements for Extension, scheduling reviews, forming review teams, development of web resources, and data base management; 4) General office operations - includes ordering supplies, monitoring working conditions of office equipment, processing expense vouchers, procurement card charges and state car/travel requests.




Job Title
Administrative Support Associate I

Requisition Number
RE15849

Working Title


Department Name
81170:Program and Staff Development

Work Location
Lexington

Grade Level
41

Salary Range
$14.77-23.63/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA



Click here for more information about equivalencies:
http://www.uky.edu/hr/employment/working-uk/equivalencies

Required Related Experience

3 yrs



Required License/ Registration/Certification

None



Physical Requirements

Lifting less than 50 lbs; sitting for long periods of time.



Shift

Monday - Friday, 8:00 am-4:30 pm.



Skills/Knowledge/Abilities

Microsoft Office applications, SAP and BW



Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Bachelor's Degree and 3 years of related experience preferred

Driver's License preferred



Deadline to Apply
10/21/2018

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.



Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience working in UK's IES, SAP and SRM systems?
    • Yes, all
    • Yes, some
    • No
  2. * Please describe your experience using IES, SAP, SRM or other similar Human Resources Information Systems and Enterprise Resource Planning software's. (if none, please indicated: NONE)

    (Open Ended Question)

  3. * How many year's of experience do you have in managing HR processes (e.g. placing job advertisements, scheduling interviews, contacting references, processing payroll, managing confidential personnel records)
    • None
    • More than 0, up through 2 years
    • More than 2 years, up through 4 years
    • More than 4 years, up through 6 years
    • More than 6 years
  4. * Do you have experience with development/maintenance of websites using Drupal or other software?
    • Yes, Drupal
    • Yes, Other software
    • No
  5. * Please describe your experience using Drupal or other software for the development/maintenance of websites. (if none, please indicate: NONE)

    (Open Ended Question)

  6. * Do you have experience using Microsoft Excel, Access, Word?
    • Yes
    • No
  7. * What experience do you have in Record Keeping/File Management/Organization?

    (Open Ended Question)

  8. * Where did you first see this position advertised other than on UK's online employment system?
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Diverseeducation.com (Diverse Issues in Higher Education)
    • HERCjobs.org (Higher Education Recruitment Consortium)
    • InsightIntoDiversity.com
    • Latinosinhighered.com
    • Indeed.com
    • A Colleague, Friend and/or Family Member
    • None of the Above


Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    PI104761441

     

     

     

    Diversity Profile: University

     

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    Job No:
    Posted: 10/6/2018
    Application Due: 10/22/2018
    Work Type:
    Salary: