Assistant Director - Assistant Director of the Arabic Flagship Program

Job description

Assistant Director - Assistant Director of the Arabic Flagship Program Hiring department Dmes-PI-Garza Monthly salary $4,083+ depending on qualifications Hours per week 40.00 Flexible from 700AM to 600PM Posting number 18-10-03-01-0395 Job Status Open FLSA status Exempt Earliest Start Date 10/17/2018 Position Duration Funding expected to continue Position open to all applicants Location Austin (main campus) Number of vacancies 1 General Notes None provided

Required Application Materials
  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.
Additional Information Purpose Manage the production of grant proposals for the Arabic Flagship Program and serve as liaison with the National Language Flagship and Qatar Foundation International.

Essential Functions Assistant Directorship: Student and Community Relations: Assume responsibility for and participate in decision-making processes connected with student programs and community relations. AFP Director Meetings: Establish agendas, guide discussions, and participate in decision-making processes at weekly AFP director meetings. AFP Representation: Represent the Flagship at events, national conferences, meetings, and public initiatives as AFP assistant director and as a Middle East specialist. Grant Writing and Funds Management: Work with the director to manage and develop grant budgets, write grant proposals, and compile and submit reports to the National Security Education Program and other funders; manage and advise in relation to AFP, Arabic Summer Institute and ATCI budgets, including coordination with OSP on submissions, sub-awards and accounts set-up. Program Management and Evaluation: Oversee and evaluate all AFP administrative procedures. Approve the scheduling of ongoing AFP programs, initiatives, events, visitors, deadlines, projects, and National Language Flagship assignments. Work with and supervise staff members to achieve goals of the AFP, ASI and ATCI. Collect and analyze data for program evaluation. Management of AFP Staff: Manage AFP Administrative Associate and several hourly student employees. Establish and prioritize tasks and deadlines, track progress, and coordinate schedules to accomplish grant and departmental objectives. Oversight of Accounting and Appointments: Track all AFP, ASI and ATCI financial transactions to ensure all appointments and payments for staff, faculty, and teaching assistants are processed properly. Work with AFP director to set purchasing priorities. Work with the Arabic Summer Institute Director to determine vision, priorities, and goals for the Arabic Summer Institute. Provide program coordination for the Arabic Summer Institute.

Marginal/Incidental functions Other related functions as assigned.

Licenses: Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Required qualifications Bachelor's degree. Five years of experience in coordinating activities of a program or project, to include some combination of budget management, events planning and logistics, staff supervision, workflow planning and prioritization, program reporting and evaluation, grant administration, and coordinating an educational program. Experience working and communicating directly with students in an academic setting. Professional demeanor and excellent interpersonal skills with demonstrated ability to work and prioritize multiple tasks simultaneously, many with deadlines. Demonstrated ability to effectively use computer applications, including Microsoft Office. Equivalent combination of relevant education and experience may be substituted as appropriate.

Skills scores
  • Spelling (score on file)
  • Typing (score on file)
Preferred Qualifications Working knowledge of relevant policies and procedures at UT Austin. Experience coordinating a study abroad program. Experience working or living in an international environment. Experience with international students and faculty. Knowledge of a foreign language and foreign language learning processes.

Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus

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Job No:
Posted: 10/4/2018
Application Due: 10/8/2019
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