Senior Alumni/Constituent Relations Program Coordinator

Job description

Senior Alumni/Constituent Relations Program Coordinator Hiring department McCombs Development Monthly salary $4,166 - $4,333+ depending on qualifications Hours per week 40.00 Standard from 800AM to 500PM Posting number 18-10-01-01-9712 Job Status Open FLSA status Exempt Earliest Start Date Immediately Position Duration Funding expected to continue Position open to all applicants Location Austin (main campus) Number of vacancies 1 General Notes As an Equal Opportunity Employer, the McCombs School of Business believes that diversity in our faculty, student, and staff populations is integral to our core purpose of educating leaders that create value for society. We welcome applicants from under-represented groups and those who can demonstrate a commitment to inclusion.

Required Application Materials
  • A Resume is required in order to apply
  • A Letter of Interest is required in order to apply.
  • A List of 3 References is required in order to apply.
Additional Information Purpose Manage New York for McCombs and Bay Area for McCombs programming, as well as interfacing with the McCombs Campaign Executive Committee. Support Assistant Dean for Development, Executive Director for Development in cultivating important relationships with donors resulting in principle and major gifts.

Essential Functions Manage and execute a portfolio of high quality events and programs for the McCombs Development and External Relations including New York for McCombs and Bay Area for McCombs programming, as well as meetings and programming for the McCombs Campaign Executive Committee. Schedule and create content (i.e. agenda and PPT) for bi-annual in-person meetings and receptions, quarterly call-in meetings, and as needed task force calls. Coordinate the faculty liaison leadership and collaborate with faculty director(s) to facilitate alumni-student mentorship program. Strategize Board leadership succession plans with the dean, executive director of development, and Board of Directors. Drive Board nominations (spring semester) and selections (summer semester). Welcome and onboard new members. Communicate program updates and partnership opportunities with cross-campus initiatives. Develop and implement marketing and communications plan to include e-newsletters, website, and feature posts on program updates and success stories. Work with the Alumni Engagement team to maintain current and prospective Board tracker and secure Board committees. Work with the Alumni and Donor Services Office to plan, coordinate and execute alumni receptions and events related to the board engagement plan. Work with Boards to manage program budgets. Schedule calls or visits with potential Board members and follow up. Support Assistant Dean for Development and Executive Director for Development in cultivating important relationships with donors resulting in principle and major gifts. Coordinate travel details and reservations. Manage Outlook calendar and input donor visits and travel details. Schedule high-level meetings including cold calling. Assist in timely follow-up from meetings. Manage Executive Director for Development's portfolio, including prioritizing donors for 1:1 visits and assessing the merit of individuals and requesting the addition and removal of prospects. Prepare travel and entertainment reimbursement documents for processing. Assist Executive Director for Development with various administrative tasks relating to the Major Gifts team.

Marginal/Incidental functions Other related functions as assigned.

Required qualifications Bachelor's degree and five years of experience in specialized development work, external relations or in a related field. Experience in higher education and or education related customer service. Excellent oral and written communications skills, including proofreading and editing. Strong interpersonal skills and professional demeanor. High degree of proficiency in computer applications, including Microsoft Office. Ability to work independently with minimal supervision. Excellent organizational skills and demonstrated success managing multiple projects and administrative tasks simultaneously. Ability to interact professionally with multiple internal and external constituents in-person and on the phone. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications More than the required experience and education. Experience preparing timely correspondence, downloading and formatting reports using Excel and coordinating details of required processes. Ability to maintain confidentiality and manage time efficiently. Proven organizational skills, with attention to detail, resourcefulness and ability to work independently with minimal supervision. Highly professional demeanor and ability to interact with benefactors of varying backgrounds. Knowledge of University VIP web-based system.

Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Some evening and weekend hours maybe required during peak periods and special events. Travel is required.

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus

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Job No:
Posted: 10/4/2018
Application Due: 10/8/2019
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