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Program Coordinator, Senior

Job description

Program Coordinator, Senior

Foothill-De Anza Community College District

Posting #: 18-040

Campus: Foothill College

Close/Initial Review Date: 10/18/2018

Open Until Filled: No


Starting Salary: $5,655.56 (per month) plus benefits; Salary Grade: C1-56
Full Salary Range: $5,655.56 - $7,583.60 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

The Program Coordinator, Senior primarily assists the Deans and Associate Vice President of Workforce and CTE in oversight of projects funded by Strong Workforce and Perkins to improve CTE outcomes. This position reports directly to the Associate Vice President of Workforce and CTE programs. The incumbent will have strong skills in project management including resource management, progress tracking, compliance reporting and documentation of multiple projects. This position will also work closely with institutional research and other entities to analyze and manage project risks, labor market and student demands. Currently, workforce grants at Foothill support over ten projects totaling close to $2 million. This position will have the opportunity to develop programs and initiatives to improve CTE outcomes for students at Foothill College.

Under the direction of an assigned supervisor, provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned large-scale and complex program. Implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; establish and monitor program budgets.

Depending upon assignment, duties may include, but are not limited to, the following:

  1. Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to District, federal or State guidelines.
  2. Prepare funds applications; prepare grant requests and serve as the primary contact for large programs or multi-programs.
  3. Plan, coordinate and prepare a variety of materials used in program literature, marketing, catalogs and brochures.
  4. Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others; provide input to performance evaluations.
  5. Conduct regular meetings to communicate, review and revise program guidelines.
  6. Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  7. Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
  8. Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
  9. Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
  10. Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
  11. Develop, coordinate, promote and oversee a broad range of programs.
  12. Develop workshop materials, promotional materials and other program documentation.
  13. Operate a computer and other office equipment as assigned.
  14. Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.
  15. Serve as program administrator in the absence of program supervisors.
  16. Perform related duties as assigned.


Knowledge of:
  1. Planning and coordinating the day-to-day activities of assigned program.
  2. Policies, objectives and goals of assigned program.
  3. Development and presentation of programs and workshops.
  4. Applicable laws, codes, regulations, policies and procedures related to assigned program.
  5. Budget monitoring and control.
  6. Grant coordination and monitoring.
  7. Oral and written communication skills.
  8. Principles of training and providing work direction to others.
  9. Interpersonal skills using tact, patience and courtesy.
  10. Operation of a computer and assigned software.
  11. Word processing, graphics and desktop publishing.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.
  3. Coordinate several programs simultaneously.
  4. Implement program policies and guidelines.
  5. Provide for program reporting and accountability.
  6. Prepare comprehensive program reports and reviews.
  7. Provide work direction and guidance to other program personnel.
  8. Establish and monitor program budgets.
  9. Interpret, apply and explain rules, regulations, policies and procedures.
  10. Establish and maintain cooperative and effective working relationships with others.
  11. Operate a computer and assigned office equipment.
  12. Analyze situations accurately and adopt an effective course of action.
  13. Meet schedules and time lines.
  14. Work independently with little direction.
  15. Plan and organize work.
  16. Make public speaking presentations.


  1. Office environment.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone and make presentations.
  2. Dexterity of hands and fingers to operate computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Reaching overhead, above the shoulders and horizontally.
  6. Bending at the waist, kneeling or crouching.
  7. Lifting, carrying, pushing or pulling heavy objects up to 30 lbs.

  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a Bachelor's degree in a related field AND five (5) years related work experience.

  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

Position: Full-Time, Categorically-Funded, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: [email protected]

To apply, visit: http://hr.fhda.edu/careers/

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Job No:
Posted: 9/28/2018
Application Due: 10/19/2018
Work Type: