ERA Business Analyst
Position Number: 00100192
Primary Function of Organization Unit: The Office of Sponsored Programs & Regulatory Compliance Services (SPARCS) facilitates the submission of proposals, negotiation of agreements, the administration of internally and externally funded projects, and the administration of subagreements that provide funding to NC State University. This includes all aspects of externally sponsored research and scholarship, from pre-award management to non-fiscal post-award management. All administrative bodies at the university that oversee grants and contracts or matters of regulatory compliance are responsible for seeking guidance from SPARCS to provide optimal stewardship of external funds and regulated research subjects. An Associate Vice Chancellor for Research Administration leads the team, which includes an Associate and an Assistant Director and a team of EPA professionals. This team negotiates and accepts legal terms and conditions for conducting externally sponsored research, and manages compliance, meeting a myriad of federal and state regulations. External sponsors include federal, state, local governments and private enterprise. They provide funding via grants, cooperative agreements or contracts where deliverables are identified and progress reporting is expected. The office enjoys a robust and close relationship with the development arm of the institution. Both entities foster excellent coordination in determining the best fit between opportunities and sponsorship. Additionally, SPARCS partners with the Office of Technology Transfer to ensure that NC State University remains in the best possible position to execute licensing agreements for intellectual property disclosed and ready for commercial application by our federal, state and industrial partners. SPARCS also maintains primary regulatory compliance responsibilities, including human and animal subjects, conflicts of interest and commitment management, export controls, facility security matters, and research integrity. Our goal is to provide stellar continuing education necessary to facilitate the understanding of these critical areas of compliance as we endeavor to reduce the overall regulatory burden on the institution's faculty and staff. This goal extends throughout the SPARCS' organization and is illustrated in its motto to achieve: - respect by knowing our clientele - leadership through service - compliance through facilitation - improvement by seeking feedback - excellence through caring This pledge extends to the sponsors who enable research and scholarly productivity, as well as to the faculty and staff who create and transfer the knowledge and scholarship that epitomizes the very core of our great institution. For more information, please visit our website: https://research.ncsu.edu/sparcs
Essential Job Duties: North Carolina State University is initiating the adoption of a vendor-based Enterprise Research Administration (ERA) system. The selected vendor solution will integrate electronic processes for all aspects of sponsored programs administration, including proposal development, routing and approval; award negotiation and acceptance; post-award management; human subjects protections (IRB), animal subject protections (IACUC), conflict of interest, export control, laboratory safety and with links to in-house and third-party online training. ERA will replace and expand on services provided through home-grown electronic systems and paper-based processes. The Office of Sponsored Programs and Regulatory Compliance Services (SPARCS) seeks two Business Analysts, one specializing in sponsored programs and one specializing in the compliance areas listed above, to support the development, implementation and ongoing maintenance of the ERA system. Each Business Analyst will: 1. Coordinate and support working groups of subject matter experts tasked with understanding the default capabilities of the vendor ERA software and making business decisions to configure the ERA system optimally for implementation in the NC State campus environment. 2. Develop a high level understanding of the major business processes in the assigned areas and current NC State procedures. 3. Develop a thorough understanding of vendor ERA system structure and functionality, including a working knowledge of workflows, data structure, user roles and permissions, and reporting tools. 4. Lead fit-gap and testing activities in assigned areas. 5. Document business decisions necessary for ERA implementation, highlighting changes to current procedures. 6. Develop manuals, training materials, tip sheets and in-system help to support campus adoption of ERA. 7. Serve as liaison with Office of Information Technology partners responsible for technical implementation of ERA. 8. Coordinate with the ERA Communications and Training teams as appropriate to ensure timely and focused project updates and training opportunities are provided to campus stakeholders. 9. Identify risks and obstacles to timely progress and work with Director, working group leads and ERA Project Manager to resolve.
Minimum Education/Experience: Graduation from a four year college or university with a degree related to the area of assignment; or an equivalent combination of training and experience.
Department Required Skills: The selected candidate must demonstrate: * Working knowledge of the business functions in his/her area of specialization (sponsored programs or research compliance). * The ability to combine business function expertise with a strong understanding of electronic systems to facilitate decision-making and vendor interactions. * Outstanding written communication and presentation skills. * The ability to effectively manage a team or working group.
Preferred Experience, Skills, Training/Education: * Proficiency with Microsoft Office, Google Apps and project management tools highly desired. * Experience with implementation of a commercial electronic research administration system or module strongly preferred. * Experience with implementation or use of InfoEd Global modules is highly beneficial.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
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