Senior Human Resources Coordinator
Reporting to the Executive Director of Human Resources and Financial Operations, the incumbent provides advice and guidance on human resources and compensation policies and procedures to the School's administrative and faculty client populations. Serves as the unit's central resource person for students. S/he is responsible for onboarding, position and compensation management, and metrics and data management for well over 500 student officer and hourly appointments annually. In her/his capacity as a HR generalist, s/he ensures SIPA's HR and compensation policies and procedures are consistent and in accordance with federal, state, local, and provostial and University guidelines and requirements, as well as all relevant collective bargaining agreements.
Key responsibilities of the role include:
Serves as primary liaison with SIPA's units and affiliated Centers/Institutes on student officer and hourly student employee hiring guidelines. Serves as the unit's primary liaison with the Office of Student Affairs on the annual and summer assistantship selection process on contracts, timelines, potential compliance issues, etc. Advises students and supervisors on employment, compensation, and timesheet policies. Collects, reviews, and processes student hourly and officer appointments using DocuSign functionality. Establishes and deploys a network of contacts with HRPC, the Provost's Office and with human resources offices throughout campus in order to facilitate appointment-related procedures. Troubleshoots, researches and resolves appointment issues. Maintains databases and archives of the same.
Working closely with the Executive Director, administers the School's timesheet collection and payroll submission processes for an annual hourly student payroll operation in excess of 1M. Processes all support staff overtime via FinSys. Reviews payroll registers and verifies that over 2.5M in payments to student officers has been processed and reconciled against FDS reports and in-house databases. Trains and assigns hourly student employees to tasks related to timesheet preparation and expense reconciliation. Follows up on outstanding HR/payroll transactions as needed. Flags transactions needing corrective action to the Assistant Director for resolution.
Generates data sets as needed on personnel counts and other appointment-related statistics for administrative staff and hourly student employees. Maintains databases of hourly student employees, issues hire status reports, and usage reports on program assistantships. Maintains database of time and attendance data for administrative personnel. Provides year over year reports and conducts trend analyses as needed.
Oversees in-house time and attendance databases and conducts time and attendance tracking for all SIPA administrative officers and support staff. Manages support staff timesheet and officer tracking sheet collection. Duties include generating attendance summaries for staff, tracking non-compliance with time and attendance deadlines, and preparing related reports. Advises managers and staff on CUHR and SIPA practices and policies regarding time and attendance, and collects data for analysis and reporting.
Works with the HR team to develop and enhance the School's Human Resources webpage. Reviews existing human resources information/data on the site, including hiring guidelines, timesheets, and hire request forms. Develops and uploads new content and enhanced site mapping for more effective customer service.
Trains and supervises work study and casual student interns, assigning them to projects and monitoring their performance.
Assists the HR team with new initiatives as needed.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant: BA or equivalent required. A minimum of two years of directly related experience required.
Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant:Exceptional administrative and organizational skills. Ability to work independently with minimal supervision and as a team member. Acute attention to detail. Strong customer service orientation. Demonstrated ability to work in a high volume complex environment that requires confidentiality, discretion, diplomacy and tact. Excellent computer skills, including proficiency with Excel. Preferred Qualifications:Prior work experience in human resources in a higher education setting.
Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran. Columbia University is committed to the hiring of qualified local residents.