Human Resources Specialist

Job description

Hyde Park Campus

35390 Harris Sch Pub Policy

About the Unit
Why Policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. This is Harris Public Policy: Social impact, down to a science.

Job Information

Job Summary:

The Human Resources (HR) Specialist performs diverse administrative duties in support of the day-to-day operations of a nimble and high-functioning organization. The HR Specialist will focus on creating requisitions and posting jobs, hiring, processing of payroll and benefit information, establishing accurate employee records, processing changes, time and absence management, and related talent lifecycle functions for both Staff and Student workers. The HR Specialist provides support to facilitate solutions, streamline processes, and HR projects/tasks to ensure time-sensitive and confidential daily office operations run smoothly and seamlessly. This is a fast-paced “startup” environment and an excellent opportunity to contribute to an innovative, mission-driven organization.


Provide administrative support to the Crime and Education Labs for Human Resources needs

  • Assists with the employee recruitment process by posting job announcements on internal and external job boards
  • Processes all HRIS transactions, including (but not limited to): Hiring and onboarding processes, closing out requisitions, processing all pay changes, ending employment in HRIS
  • Files all HR forms and processes all HRIS documentation
  • Provides employees with information on the exit process
  • Schedules interviews for hiring managers, as needed
  • Registers and prepares for career fairs, as needed
  • Completes employment reference checks, as needed
  • Facilitates pre-hire onboarding, including setting up a Payroll ID and coordinating Urban Buddy assignments, as needed
  • Tracks completion of new hire mandatory trainings, as needed
  • Inputs information on staffing updates into weekly all staff communications, as needed

Provide lead support and coordination of student employment
  • Partner with and assist team members regarding requests for the hiring of student employees
  • Consult on hiring processes and requirements; ensuring the hiring manager is aware of HR procedures and practices
  • Develop working relationships with University administrative units, such as Payroll, Workday Support, and Student Employment
  • Guide work-study eligible students through the hiring process according to their status
  • Review and manage the time records of student workers, consulting with the supervisor as necessary and correcting records, as needed
  • Manage the onboarding of international students, ensuring all appropriate documentation is recorded and uploaded into Workday
    • Follow-up with necessary contacts to ensure timely processing of all onboarding tasks
    • Work with the Office of International Affairs, University Human Resources and Payroll for employment matters involving work authorization
  • Facilitates payroll orientation with new hires

Execute special projects as directed
  • Conduct research, analyze issues and produce, edit and distribute special reports and summaries
  • Track, report and follow-up on open issues
  • Draft associated communications as appropriate
  • Identify, develop and recommend changes to policies and procedures to respond to changes in the internal and external environments
  • Perform other related duties as assigned

  • Ability to handle sensitive and confidential situations/information with absolute discretion, data integrity, and compliance
  • Excellent oral and written communication skills and interpersonal skills required
  • Must be able to deal effectively with a diverse workforce in a complex research environment
  • Ability to communicate effectively, both verbally and in writing, and to compose effective and efficient reports and correspondence required
  • Demonstrated ability to review and prioritize work without advance approval required
  • Ability to use appropriate resources to resolve an issue and to follow an issue through to resolution required
  • Ability to take initiative and organize and complete projects with minimal supervision required
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required
  • Presents a courteous, professional image at all times required
  • Excellent skills in working both independently and as a team member required
  • Excellent problem-solving skills and follow-up skills required

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree in business or a related field preferred

  • A minimum of two years of office setting experience preferred
  • Experience in higher education preferred
  • Excellent interpersonal and customer service skills required
  • MS Outlook and Microsoft Office proficiency required
  • Familiarity with central administration within a complex research university environment preferred
  • Experience working in HR department and handling confidential information preferred
  • Proficiency with Workday is preferred
  • Proficiency with Handshake job board is preferred

Required Documents:
  • Cover Letter
  • Resume
  • Reference Contact Information

*NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 9/15/2018
Application Due: 11/7/2018
Work Type: