Faculty Recruitment Coordinator

Job description

Faculty Recruitment Coordinator

Humboldt State University

Closes: Thursday, September 27th, 2018

(Job #18-55) Confidential Office Support I, Faculty Recruitment Coordinator, $2,288-4,169/month. This is a full-time, benefitted, 12-month, non-exempt position with a one-year probationary period in the Department of Academic Personnel Services with an excellent benefits package that includes enhanced life insurance and vacation accrual. Anticipated start date is November 2018.

Position Summary: Under general supervision of the Associate Vice President for Faculty Affairs, the Faculty Recruitment Coordinator serves as the Academic Personnel Services (APS) lead for coordination of tenure-line, temporary faculty, temporary faculty pool, and academic dean and associate dean recruitments. This position also serves as lead support for implementation and enforcement of the Unit 11 Collective Bargaining Agreement for Academic Student Employees.

Faculty Recruitment Coordination

  • Oversee and facilitate the faculty recruitment process from initial authorization for recruitment through re- turned letter of offer and appointment
  • Serve as a resource to department and college personnel regarding the recruitment and appointment process
  • Ensure all steps of the recruitment process are properly recorded, approved, and documented
  • Assist departments in the development and finalization of vacancy announcements
  • Coordinate and conduct advertising placements of vacancy announcements
  • Post vacancy announcements in the campus' online faculty recruitment tool (currently Interfolio), manage applicant information, and provide reports based on this information as required
  • Maintain APS website content with information on faculty, dean, and associate dean job vacancies and personnel procedures
  • Provide regular status reports on the progress of searches to the President, Cabinet, and AVP for Faculty Affairs.
  • Serve on implementation team for electronic recruiting software and assist in the development of electronic recruitment procedures
  • Work collaboratively with the Human Resources recruitment staff to improve processes and realize efficiencies
  • Provide support for California Faculty Association requests for information under the Higher Education Employer-Employee Relations Act (HEERA)

    Unit 11 Collective Bargaining Agreement Support
  • Serve as a resource to the campus on the recruitment, appointment, evaluation and separation processes for Unit 11 employees
  • Assist in the development and finalization of vacancy announcements and other recruitment documentation
  • Screen documents for completeness and compliance with personnel policies
  • Process personnel documents and appointments in timely manner to meet campus deadlines
  • Oversee the generation of appointment letters for Unit 11 employees
  • Respond to questions and recommend procedures for the implementation of the Unit 11 CBA
  • Maintain Unit 11 content on the APS website with information on job vacancies and personnel procedures
  • Serve as a liaison between HSU and United Auto Workers (UAW) representatives
  • Provide support for Unit 11 HEERA activities such as gathering and compiling data for collective bargaining and information requests for the union and the Chancellor's Office

    Other duties include supporting APS office processes, procedures, and special projects, scheduling and organizing required meetings, updating annual records retention documentation and ensuring campus compliance, and administrative/clerical support as required.

    Minimum Qualifications:
    Equivalent to one year of general administrative support experience with a variety of duties and responsibilities which has provided the applicant with the knowledge, skills, and abilities listed below.

    Required Knowledge, Skills, and Abilities:
    Thorough Knowledge of:
  • Correct English, grammar, spelling, and punctuation

  • Fundamental written and oral communication skills, including a basic foundation of English grammar, spelling, and punctuation
  • Excellent interpersonal skills including the ability to work cooperatively and effectively with staff, faculty,
    students, and the general public in person and over the telephone
  • Intermediate to advanced Microsoft Office Word and Excel skills

    Ability to:
  • Understand basic office procedures
  • Operate standard office equipment
  • Perform basic arithmetic
  • Communicate effectively both orally and in writing
  • Perform detail work with a high degree of speed and accuracy
  • Effectively organize, prioritize, and complete tasks independently in a fast-paced environment with frequent interruptions and conflicting deadlines
  • Maintain a positive demeanor and attitude during busy and stressful periods
  • Establish and maintain effective working relationships in a team-oriented environment with a diverse group of staff, faculty, and students
  • Maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material
  • Accept direction from multiple sources
  • Understand, interpret, and apply policies and regulations in specific situations

    Preferred Qualifications:
  • Equivalent to five years of progressively responsible general administrative support experience
  • Experience in calendar scheduling
  • Knowledge of web page applications, database software, and other software such as Acrobat Pro, and LiveCycle Designer
  • Experience with faculty, academic student employee, or staff recruitments
  • Knowledge of and experience using the Oracle Business Intelligence (OBI) data warehouse and PeopleSoft Human Capital Management systems

    Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link below):

  • Letter of Interest
  • Resume or Curriculum Vitae
  • Contact information for at least three professional references
  • HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-history-form)

    CLICK HERE TO APPLY NOW: http://apply.interfolio.com/54880

    (NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is filled out on line (accessed via a web browser), content WILL NOT be saved).

    Application Deadline: The deadline to submit application materials is 11:59 p.m. on Thursday, September 27th, 2018. To be notified in the event this recruitment re-opens for a subsequent review of applications, send an email to [email protected] that includes the job number (18-55) and applicant's last name in the subject line of the message.

    HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

    Human Resources
    Siemens Hall - Room 211
    Arcata, CA 95521-8299
    (707) 826-3626
    Fax: (707) 826-3625
    Email: [email protected]

    It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

    Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

    Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at http://www.humboldt.edu.

    Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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    Job No:
    Posted: 9/14/2018
    Application Due: 2/4/2019
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