Communications & Volunteer Program Coordinator

Job description

About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit

Job Description:

The Alumnae Association of Mills College (AAMC): Founded in 1879, the AAMC is an independent, inclusive community that promotes the interests of Mills alumnae through action, information, and lifelong connections and learning. We elect representatives to the Mills College Board of Trustees, link students and alumnae, co-sponsor events with the College, help plan Reunion, organize travel programs, and celebrate the outstanding achievements of Mills alumnae. We encourage the growth of Mills as an undergraduate college for women and a graduate institution for women and men at the forefront of higher education.

The Communications & Volunteer Program Coordinator serves the AAMC in a dual role: 1) writing, editing, and/or managing production of a range of AAMC communications and 2) coordinating key volunteer programs for the AAMC, in particular an admission volunteer program. The position requires working in close cooperation with the AAMC president, other AAMC leaders and staff, and Mills College staff, including the managing editor of the Mills Quarterly.

Representative duties are as follows:

  • Write, edit, and/or collect AAMC content for the Mills Quarterly alumnae magazine, often with the aid of AAMC volunteers.
  • Assist the managing editor of the Mills Quarterly with copyediting and production.
  • Write, edit, and/or produce AAMC email campaigns.
  • Update information on the AAMC website by writing, editing, and/or posting content.
  • Assist with social media posts.
  • Edit fundraising communications.
  • Produce marketing communications to support the AAMCs merchandise program and facility rental program.
  • Take photos at selected events.
  • Ensure that AAMC communications are compatible with Mills College communications schedules, editorial style guides, and messaging priorities.
Volunteer programs
  • Assist with programs to recruit, support, and acknowledge volunteers, especially volunteers who assist College staff with student recruitment and admissions.
  • Organize admissions volunteer training events.
  • Help connect prospective volunteers with appropriate AAMC and Mills College volunteer opportunities.
  • Representing the AAMC to the Mills alumnae community and the campus community; welcome alumnae and other visitors to Reinhardt Alumnae House with a positive, helpful, and professional manner.
  • Cultivate a collaborative working relationship with the Colleges advancement, alumnae relations, and admissions staff.
  • Liaise with student workers who may be available to assist with the above tasks.
  • Perform related duties as needed/assigned.
  • Strong interpersonal, written, and oral communication skills; a talent for crafting clear and concise yet warm and friendly messages in emails and other personal communications
  • Strong organizational and time management skills
  • Experience with journalistic genres, from newswriting to feature writing
  • Experience with marketing communications and/or advertising copywriting
  • Knowledge of standard editorial style guides, particularly the Chicago Manual of Style, and copyediting techniques
  • Experience posting online content through a content management system
  • Experience with generating email campaigns
  • Experience with social media
  • Experience with event planning
  • Basic knowledge of HTML
  • Demonstrated proficiency with Microsoft Office, especially Word and Excel, and Google equivalents (Docs and Sheets)
  • Ability to learn alumnae database program and other informational technologies as required
  • Ability to work independently and accurately, solve problems, take initiative, and exercise flexibility
  • Ability to establish and maintain effective and productive working relationships within a diverse and multicultural environment
  • Nonprofit work experience desirable, especially experience supporting volunteers, boards, fundraising, and/or communications
  • Willingness to work some weekends and evenings to accommodate meetings with volunteers
  • Familiarity with Mills College and the AAMC desirable. Alumna(us) preferred
  • Interest in and commitment to women's education
Additional Information:

This is a non-exempt position, average of 14 hours per week, two days per week. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to

Application Instructions:

To apply:

Send application materials electronically to [email protected]. On the subject line of the e-mail, state "Communications & Volunteer Program Coordinator" and applicants last name.

Please submit:
  • resume
  • cover letter
  • two or three writing samples, and
  • contact information for three references as PDF or Word attachments to the email
Review of applications will begin mid-September and the position will remain open until filled.

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Job No:
Posted: 9/14/2018
Application Due: 11/12/2018
Work Type: