Financial Aid/Veterans Assistant II (2 Positions)

Job description

Financial Aid/Veterans Assistant II (2 Positions)

Butte-Glenn Community College

Opening Date/Time:

Closing Date/Time: 10/11/2018 4:00 PM Pacific

Salary: Not Displayed

Job Type:

Location: Main Campus, CA

Department: Student Services


Full-Time/Non Exempt 40 hours per week; 12 months per year
CSEA - Range 21 $3,377.66 per month
Contingent upon categorical funding

Full-Time/Non Exempt 40 hours per week; 12 months per year
CSEA - Range 21 $3,377.66 per month
Contingent upon 60% categorical and 40% grant funding

Some highlights and details associated with this position:

  • College Campus work schedule of Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 8:00 a.m. - 12:00 p.m. Over the summer, that changes to Monday - Thursday 7:00 a.m. - 5:00 p.m. with Friday off. This position may also work some evenings and weekends as necessary.
  • Health benefits: The District offers several plans to employees, many of them at no cost to the employee. Additionally, Butte College employees have access to two Health and Wellness Centers through Butte Schools Self-Funded Programs. Employees can receive free or reduced cost care (depending on plan election).
  • This year's winter break will be from December 21 - January 1 with pay
Butte College's main campus is located on a 928-acre wildlife refuge and we pride ourselves on being a national college leader in sustainability. Community partnerships matter to us. We work with our K-12 partners to create career pathways for students to seamlessly move from high school to Butte College coursework or credit to transfer to a four-year university. In fact, Butte College has the highest transfer rate of all California community colleges to California State University, Chico. Butte College contributes to economic development through the Training Place, and the Small Business Development Center.

For 50 years, we have successfully provided a quality educational experience to our students, offering associates degrees and training in career fields including business, medical, law enforcement, welding, automotive, computers, and more.

The ideal candidate will share Butte College's commitment to our mission and values, especially our commitment to educating our racially and socio-economically diverse student population. We currently enroll around 16,000 students annually, many of whom are from racially minoritized populations. 59% of Butte College students are white, 27% are Latinx, 6% are Asian, 3% are African American, 2% are Native American, and 4% are multi-ethnic. As an emerging Hispanic Serving Institution (HSI), Butte College understands that it has a great responsibility to the educational attainment and economic well-being of our surrounding communities.

The successful candidate will join a campus community that demonstrates its commitment to student equity by supporting ongoing professional development for students, faculty and staff. These opportunities include a Cultural Awareness Community of Practice, FAIR Classrooms, active Diversity and Student Equity Committees, support for our undocumented and AB 540 students (Download PDF reader), a robust set of culturally responsive programs and events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Under the direction of an administrator, performs a variety of duties and responsibilities related to receiving, analyzing, and validating financial aid, veterans and Board of Governors Grant applications; performs needs analysis, determines eligibility and packages awards in accordance with District policies and Federal, State and local requirements.

This is the second level class in the Financial Aid / Veterans Assistant series. Positions in this class perform the full range of duties under general supervision and may be assigned specialized or more complex assignments requiring advanced skill. All positions assigned to this class work independently, exercising judgment and initiative within general guidelines in performing the full range of duties assigned to this classification.

Representative Duties:

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *

  1. Assists students in applying for financial aid, veteran's benefits, and BOG fee waivers; issues and receives applications and forms*
  2. Provides information to the public at front counter, by phone and in workshops*
  3. Receives, sorts and distributes mail; answers telephone and initiates, screens and directs telephone calls; assists and directs visitors; determines priorities and independently responds to and initiates correspondence as appropriate*
  4. Assists students with loan procedures, issues and receives loan applications*
  5. Explains federal and state financial assistance programs to students*
  6. Completes financial aid verifications for outside agencies
  7. Operates a variety of office equipment including copier, fax, adding machine, computers and associated software programs, scanner/document imaging equipment and laser printers, etc*
  8. Prepares and maintains a variety of records, files and reports related to financial aid and veteran's activities*
  9. Keeps informed of present and pending laws, rules, regulations and interpretations pertaining to financial aid and veteran's programs in order to apply them to student situations*
  10. Types a variety of forms, reports, correspondence, billing statements and purchase and work orders, etc*
  11. Attends meetings, takes minutes and prepares information packages
  12. Records student aid adjustments and/or cancelations in various financial aid and veteran's programs and submits for processing*
  13. Performs a variety of clerical and office duties and responsibilities related to the Financial Aid and veteran's programs*
  14. Performs awarding process and monitors student academic progress*
  15. Serves on a variety of District committees as requested
  16. May perform other duties as assigned



  • Graduation from high school, G.E.D. or the equivalent*; AND
  • Two (2) years of experience closely related to the duties and responsibilities of this class.
*High School education equivalency equals four (4) years of full-time, paid work experience.


  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation, and ethnic backgrounds of community college students and staff.


  • Three (3) years of experience working within student services at an educational institution.
  • Holds and maintains a valid Drivers' license throughout duration of employment with the District.
  • Associate's degree or the equivalent* in Business, Office Information Systems, Social Science or a related field.
* Associate's Degree education equivalency equals two (2) years of increasingly responsible work experience for each full year (24-30 units) of college.

May be acquired through education, training, and/or experience.

Knowledge of: District policies and procedures; methods and practices of financial record keeping modern office practices and procedures; modern office equipment, including computers; filing systems, receptionist and telephone techniques; correct English usage; letter and report writing; the regulations, policies and procedures of federal and state financial aid and veteran's programs.
Ability to: understand and apply District policies and procedures; perform a variety of clerical work, perform mathematical calculations with speed and accuracy; utilize various computers and associated software programs; learn and interpret the regulations, rules and policies, and procedures of the financial aid and veteran's programs; operate various office equipment including calculators, fax machines, copiers, printers, etc.; utilize keyboarding skills commensurate with the required functions for this position; work independently; apply good judgment; accurately research various information and prepare related reports and correspondence; demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students; establish and maintain cooperative relationships with those contacted during the course of work; follow oral and written instructions.

Supplemental Information:

Not applicable - no assigned permanent staff to supervise. May provide work direction to student and/or short-term employees.

Normal office environment. May require standing at customer service window for long periods of time.

Faculty, staff, administrators, students and the general public.

Normal office environment.


  1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
  2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
  3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.
The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

The Butte-Glenn Community College District is an Equal Opportunity Employer.

---------------------------------------------Application Instructions----------------------------


All on-line attachment types require that you attach a document.

Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

Please submit this as an attachment, not as a text resume within the application.

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Job No:
Posted: 9/14/2018
Application Due: 10/12/2018
Work Type: