Clerical Specialist I

Job description

Job Description

Clerical Specialist I-1802865

Required Qualifications (as evidenced by an attached resume):

High School Diploma/GED (or foreign equivalent or higher). Three years of full time clerical experience that includes cash receipt and/or accounts receivable experience. Strong communication and customer service skills. Knowledge of Microsoft Excel and Word.

Preferred Qualifications:

College level courses (6 or more credits in college) pertaining to one of the following courses: Accounting, Business, Finance or Economics. Knowledge of Not-For-Profit practices and guidelines. Experience with high volume data entry and record keeping. Experience with daily transactions to general ledger. Knowledge of Raiser’s Edge. Knowledge of PeopleSoft. Analytical experience.

Brief Description of Duties:

The Clerical Specialist will provide clerical support for cash receipts, process data entry transaction for a high volume business office. The incumbent must be accurate with figures and well organized. The incumbent must be able to handle high-volume of transactions within an assigned deadline. The selected candidate will be responsible for the following:

  • Accurately post gifts, fees, pledge payments and adjustments which include following up with account holders for missing documentation.
  • Check the accuracy of fund designation and biodemographical information on cash receipt transmittal and pledge forms.
  • Accurately update and maintain constituent database.
  • Maintain accurate log on all gift and fee deposits for the reconciliation of cash receipts and maintain filing system for cash receipt transactions.
  • Respond to account holders for cash receipt inquiries.
  • Other duties as assigned.
  • Special Notes:

    The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

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    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Equal Opportunity Employer, females, minorities, disabled, veterans.

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    Official Job Title: Clerical Specialist I
    Job Field: Clerical/Secretarial
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Advancement - Stony Brook Foundation-The Research Foundation for The State University of New York at Stony Brook
    Schedule: Full-time Day Shift 8:30 am - 5:00 pmAdvancement - Stony Brook Foundation-The Research Foundation for The State University of New York at Stony Brook
    Posting Start Date: Sep 13, 2018
    Posting End Date: Sep 27, 2018, 11:59:00 PM
    Salary: $30,000 - $38,000
    Salary Grade: N6





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    Job No:
    Posted: 9/14/2018
    Application Due: 9/28/2018
    Work Type: