Sr Administrative Specialist

Job description


Requisition Number

Job Title
Sr Administrative Specialist

Official Title
Sr Administrative Specialist

Position Number

Counseling & Higher Education - 132300


Is this an internal posting only?

Work Schedule
Mon - Fri, 8am - 5pm

Department Overview
**This position is open only to internal candidates in the Counseling & Higher Education Department.**

The Department of Counseling and Higher Education is one of four departments in the University of North Texas College of Education. The department houses two academic programs: Counseling and Higher Education.

We promote human development through education, research, and service that advance the professions of, and scholarship in, counseling and higher education. We seek local, state, regional, national, and international prominence as a collaborative and transformative community engaged in exemplary research, education, and service that benefit the professions of counseling and higher education, the public's they serve, and humanity at large.

Job Description
The Counseling & Higher Education Department at the University of North Texas is seeking to hire a Sr Administrative Specialist to join our team. Responsibilities of the position include, but are not limited to:

* Oversee and maintain computerized accounting system for academic fee account.
* Oversee all purchasing for academic fee account including record keeping, follow through until delivery and reconciliation of account.
* Hire, train, supervise and evaluate academic fee employees, maintain schedules and work assignments, and establish procedures to insure a high level of office staff morale.
* Maintain timesheets and time keeping reports for academic fee employees.
* Advising students on program procedures. Assisting with registration.
* Prepare and process travel vouchers for site visits.
* Maintain Inventory reports and Depreciation lists associated with inventory for academic fees.
* Oversee the maintenance and development when needed for record keeping, filing systems and student files.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess the following required qualifications:

Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Exceptional customer service skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Special Instructions to Applicants
**This position is open only to internal candidates in the Counseling & Higher Education Department.**

Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 9/14/2018
Application Due: 9/21/2018
Work Type: