Job description

JOB NO.: 106067-US

Work Type: Staff-Full Time


Location: Madison

Categories: Human Resources, Payroll

Employment Class: University Staff-Ongoing

Position Vacancy ID: 106067

Working Title: Human Resources Coordinator

Official Title: HR ASST ADV(19510)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $17.25

Job Summary:

This position supports the UW-Madison Department of Mathematics. The department has approximately 250 employees, composed of faculty, academic staff, university staff, research associates, graduate and undergraduate students.

Under the general direction of the department administrator, this position functions as the human resources and payroll/benefits representative for the Department. This position is responsible for all phases of faculty, academic staff, limited and post-degree trainee and university staff positions including recruitment, visa processing, hiring, orientation, payroll, evaluation, promotion, classification, reclassification and termination activities. This position also assists the department administrator in on-going evaluation of division-wide human resource alignment, policy development, enforcement of division-level policies, employment relations, and terminations. In addition, this position serves as department liaison to the College of Letters and Science, the UW Service Center, and campus offices for human resources, payroll, and visa issues.

This position coordinates and processes all appointments (faculty, academic staff, research assistants, fellowships, university staff and student hourly). This position completes bi-weekly and monthly payrolls for all faculty, academic staff, limited and post-degree trainee appointments listed above.

For the incumbent to be successful, extensive knowledge of campus HR processes will be needed. This includes knowledge of international student and employee requirements for payroll authorization. Many activities will also require the incumbent to be proficient utilizing a variety of databases (e.g, CHRIS, PVL, HRS, JEMS, TREMS, etc.).


Schedule Comment:

100% FTE
Monday - Friday, 7:45 a.m. - 4:30 p.m., somewhat flexible.


Elena Ungur
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the Apply Now button to start the application process.

For questions on the position, contact: Elena Ungur, [email protected], or 608-263-2023

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advanced notice.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Thus, your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed:
-Managing communication to employees regarding payroll and benefits information.
-Reviewing payroll transactions to ensure employees are paid on appropriate funding and amounts are correct.
-Applying policies and procedures as they relate to benefits.
-Using a web-based Human Resources Information System to create and manage appointments.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 13 2018 Central Daylight Time

Application Close: Oct 11 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 9/14/2018
Application Due: 10/12/2018
Work Type: