WFSU Program Associate (Position # 57019)

Location
Tallahassee, FL
Posted
Sep 14, 2018
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Four-Year Institution

Job ID: 43935

Full/Part Time: Full-Time

Regular/Temporary: Regular

Department

WFSU Public Media is PBS and NPR for Northern Florida and Southern Georgia. WFSU is located in Tallahassee, FL and is a unit of Florida State University. This position is a part of the Finance & Administration Team at WFSU Public Media.

Responsibilities

Responsible for accounting reconciliations including monthly P-Card reconciliations and credit card reconciliations. Credit card reconciliations involve verifying transactions in Allegiance (membership database), FSU Foundation ledgers and merchant account statements. Confirms accounts payable entries in ledgers to the original documents. Inputs accounts payable transactions (from OMNI system, FSU Foundation and Research Foundation) into the WFSU internal accounting system (QuickBooks).

Identifies accounting/deposit attributes for revenue received for daily deposit. Inputs daily deposit transactions into the WFSU internal accounting system (QuickBooks) and updates the receivable systems for Auxiliary and Underwriting. Serves as a processor for credit card payments for underwriting (Sage) and auxiliary (FD100Ti terminal). Prints WFSU Underwriting monthly invoices. Serves as an alternate for auxiliary invoicing.

Serves as an alternate WFSU purchasing representative. Enters purchase requisitions into OMNI as requested by WFSU department/budget managers. Coordinates purchase order renewals as needed. Ensures WFSU is in compliance with purchasing policies and procedures. Monitors encumbrances. Processes change orders as needed.

Responsible for the records management/retention schedule of the station's public files & records. Ensures all financial and human resource records are retained in accordance with the University/State of Florida guidelines and adheres to special granting agency guidelines when applicable. Ensures all station files are stored safely, securely & maintained according, while adhering to the proper retention schedule for shredding or keeping documents.Coordinates the financial and human resource records retention with the FSU Records Management Liaison Officer and the HR/Admin Specialist at WFSU. Maintains reconciliation documentation; scans and saves pdfs to appropriate electronic folder.

Assists the WFSU HR/Administrative Specialist with various human resource and administrative tasks & reports. Responsible for the distribution & the coordination of the monthly FACET reporting process for both Exempt and Non-Exempt employees. Runs the quarterly driver license verification checks & the quarterly OMNI role certifications for the station. Serves as a back up HR Rep and assistant to the HR/Administrative Specialist for any hiring/recruiting needs and other HR duties, as needed.

Serves as the primary backup to the Administrative Assistant for the coverage of the reception desk as needed. Assists with greeting guests, directing and transferring incoming calls, distributing incoming mail, and assisting with incoming and outgoing deliveries.

Other Financial and Administrative duties as assigned may include assisting with Federal Communications Commission (FCC) reporting requirements, Corporation for Public Broadcasting (CPB) reporting requirements, granting agency reporting requirements and special financial reporting.

Qualifications

A high school diploma or equivalency and fours of experience working in an office setting environment.
(Note: or a combination of post high school education and experience equal to four years.)

Experience multitasking, prioritizing and performing multiple work assignments simultaneously.

Strong computer skills and experience working with various Microsoft Office products.

Strong customer service skills & ability to get along well with others.

Ability to perform accurately in a detail oriented environment.

Ability to self-motivate & work well independently.

Ability to communicate effectively both verbally and in writing.

Knowledge of basic accounting systems and practices.

Knowledge of the principles and practices of fiscal control systems.

*Resume & Cover Letter Required*

Preferred

A Bachelor's or Associate's Degree is preferred, but not required.

Anticipated Salary Range

High 20's-Low 30's; commensurate with experience and qualifications.

Pay Plan

This is an USPS (University Support Personnel System) position.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Schedule

Monday-Friday from 8:00am to 5:00pm with a one hour lunch break

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

PI104374905

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