Program Assistant 2, UCP 4

Job description

Job Title: Program Assistant 2, UCP 4
Job ID: 2019100
Location: Storrs Campus
Full/Part Time:
Regular/Temporary: Regular

Job Posting

Under the general supervision of the Department Heads of Philosophy and Sociology and in consultation with the Director for Academic Services in the College of Liberal Arts & Sciences, the incumbent will provide leadership in general department, student and educational administration regarding undergraduate and graduate programs.


  1. Assists both Department Heads with preparing and managing the department course schedule and College Staffing Plan; identifies areas of conflict and works to resolve the issues; produces final versions and transmits to the registrar; assists faculty with instructional needs.
  2. Performs office management duties; directs the workflow and supervises the necessary administrative paperwork; records, complex filing system to support program, including fiscal, personnel and student records, all of which may be computerized.
  3. Manages and processes both Departments' graduate and undergraduate student payroll, hiring, travel reimbursements, conferences, awards, fellowships, and scholarships.
  4. Serves as a liaison to students with departmental advisors and the Academic Services Center.
  5. Serves as a resource to students, staff and others on matters relating to the Philosophy and Sociology Undergraduate and Graduate programs; acts as primary departmental contact for those who will be visiting the departments, including coordinating visits and functions with outside companies and individuals.
  6. Coordinates the graduate admissions functions for the Philosophy Department; disseminates information, collects application materials for the graduate programs and graduate student awards. Maintains organized files of applicants, assists in the processing of applications for admissions, writing offer and rejection letters to candidates.
  7. Acts as the Philosophy department liaison with the Graduate School and advises students on rules and regulations of the Graduate School, Department, College and University. Facilitates the processing of forms, course registration, and the meeting of program requirements.
  8. Coordinates communication between the Departments and the Office of the Registrar, the Office of Admissions, Graduate School, the CLAS Academic Services Center, the Office of Student Services and Advocacy and other UConn offices in academic matters regarding Graduate and Undergraduate students and departmental needs.
  9. Maintains program statistics, internally for the purpose of monitoring the progress of students and acquiring program support, and externally to report to accrediting agencies or others from whom we seek funding or support of the graduate programs.
  10. Represent Departments in various advising events such as summer orientation, open houses or major fairs.
  11. Writes and/or edits informational and promotional materials for use in outreach activities, which requires an extensive understanding of the subject matter. Creates content, updates, and maintains graduate and undergraduate student related web pages for both departmental websites.
  12. Compiles and maintains collection of resource materials and program information.
  13. Confers with and assists supervisors in the performance of program administration and activities.
  14. Represents Department Heads to other University Offices.
  15. Assists in outreach programs and conferences planning and makes arrangements as necessary.
  16. Manages special projects and performs related duties as required.

  1. Bachelor's degree in related field.
  2. Three to five years related experience, which demonstrates considerable knowledge of administrative methods and subject areas.
  3. Experience working with students in an academic setting.
  4. Demonstrated ability to independently provide significant program support.
  5. Demonstrated ability to work independently and regularly exercise judgment regarding a wide variety of administrative matters.
  6. Good interpersonal and organizational skills.
  7. Good writing and communication skills.
  8. Strong Technical skills including MS Office Applications.

  1. Master's Degree in related field.
  2. Knowledge of PeopleSoft or similar higher education systems.


This is a full-time position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Salary will be commensurate with successful candidates' background and experience.


Interested candidates please submit a cover letter, resume and contact information for three professional references via UConn Jobs,, Staff Positions

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019100)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on September 27, 2018.

All employees are subject to adherence to the State Code of Ethics, which may be found at


The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty, and staff. The diversity of students, faculty, and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural, and diverse community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities, and members of traditionally underrepresented populations.





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Job No:
Posted: 9/14/2018
Application Due: 10/9/2018
Work Type: