Procurement/Purchasing Agent - Shared Services (

Job description

The Department of Shared Services provides a wide range of business, administrative and support services to faculty, staff and students in a high quality, effective and efficient manner. It supports the teaching and research mission of the University by enabling unit-level staff to access and transact support services easily and readily for faculty, staff, and/or students. The department provides successful leadership and management of infrastructure functions delivering effective, efficient and value-adding services and processes to the institution that are directly aligned to customer needs.

Responsible for purchasing a wide variety of technical and non-technical items, including personal computers, servers, technical network equipment, scientific/laboratory research equipment and supplies, office furniture and supplies, compressed gases, physical plant equipment and supplies, and other items as assigned. The position may also contract for University services (including maintenance contracts) and act as liaison with external contract approvers. Research and evaluate suppliers based on cost, service, distribution capabilities and availability and communicates findings with supervisor and or manager. Individual ensures that purchases are made in compliance with University and governmental regulations and good business procedures/practices.

This is a full time, benefited position. The duration of this position will be for one year and may extend depending upon business needs and successful performance.

Essential Functions

  • Process Purchase Orders. This includes: a) review of departmental requisitions; b) developing, soliciting and analyzing bids and requests for proposals; c) reviewing bids for proper specifications and appropriate terms and conditions; d) communication with vendors concerning the availability of commodities/services, price changes and discounts; e) enforcement of purchasing policies and procedures; f) follow-up and expediting activities to insure delivery as required. Purpose: Critical to Purchasing's function and to the success of the University. Impact: Essential to the successful daily and long term operations of the University.
  • Work with departments and/or consultants to develop bid specifications and evaluation criteria affecting overall cost of acquisition. Purpose: To realize savings to the University. Impact: Savings for the University.
  • Meet with departments to discuss their requirements; offer customer service, advise, guidance and training regarding purchasing policy and procedures. Purpose: To develop good working relations with other departments and create educated/informed users. Impact: knowledgeable, efficient users.
  • Determine the appropriateness of emergency and sole-source purchases. Purpose: Quickly determine needs and ensure compliance with University policy. Impact: Policy and audit compliance.
  • Meeting with supplier representatives. Purpose: To keep informed of products, trends and develop good supplier relationships. Impact: Encourages good relationships with supplier and educates suppliers as to how they can do business with the University and the University's ethical practices.
  • Maintains current knowledge of University initiatives that affect procurement contractual agreements and communicates to stakeholders and implementing change as needed.
  • Other duties as assigned.


  • High school diploma
  • 1-2 years of procurement/purchasing experience.


  • Bachelor's Degree in business administration, procurement management, or related field.
  • 2 to 3 years of procurement/purchasing experience.
  • Purchasing experience in higher education.
  • Experience writing and supporting bids and request for proposal activities.

For best consideration, please submit your application materials by 4:00PM by September 21, 2018. Applications may continue to be accepted and reviewed until position is filled.

Candidates must apply online through to be considered.




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Job No: 006051
Posted: 9/13/2018
Application Due: 11/12/2018
Work Type:
Salary: Up to $21.00 per hour