Associate Director of Federal Contracts - School of Social Work

Job description

Associate Director of Federal Contracts

School of Social Work

University of Illinois Urbana-Champaign is seeking dynamic professionals to join a partnership between public university social work programs and the Intergovernmental Agreement with the Illinois Department of Children and Family Services (IDCFS)

The Associate Director of Federal Contracts administers and manages the Illinois Department of Children and Family Services (IDCFS) Child Abuse Prevention and Treatment ACT (CAPTA) Federal Basic State Grand and all related grant activities.

Responsibilities and Duties:


  • Prepare the annual CAPTA grant application that is integrated with the IDCFS Annual Progress and Services Report (APSR).
  • Research and collaborate with internal staff regarding the implementation of the 14 System Improvement areas as set forth in Section 106(a) of CAPTA in preparation for submitting the CAPTA Grant application that is due by June 30th of every year
  • Supervise community-based non-profit child abuse prevention grant and/or like grant- programs statewide that may be supported out of the CAPTA grant and or one of the other grant programs established in the IDCFS.
  • Review and evaluate IDCFS grant proposals to establish new programs and/or to expand existing services as needed. Develop and oversee Spending Plans for the programs and other activities supported out of the CAPTA Grant, which is beyond the programs, which the IDCFS Program Manager provides direct oversight.
  • Work in collaboration with the IDCFS Program Managers, to develop criteria for quarterly reporting requirements that meet with Community Based Child Abuse Prevention (CBCAP), Children's Justice and CAPTA Grant requirements for annual federal reporting. .
  • Prepare instruction and monitor receipt of CAPTA Providers submission of annual program plans and budgets.
  • Prepare and process quarterly payment vouchers for Providers in these programs, within the rules and regulations of the Office of the Comptroller, the Travel Regulatory Board, and IDCFS. Prepare a voucher for each quarterly payment with supporting documentation from IMSA.
  • Reconcile quarterly expenditures via the Reconciliation Metric System before preparing quarterly payment vouchers and ensuring no other problems are present before processing of a voucher payment and send forth for signature;
  • Review quarterly narrative and budget reports and consult with program staff on those issues requiring resolution; Create program plans, and assist in the development of complex comprehensive budgets and enter data for the annual spending plans into the State of Illinois Comptroller's database.
  • Respond to program staff about the grant program and assist with problem resolution;
  • Responsible for all aspects of the Child Advocacy Centers (CAC); CAPTA and medical resource programs;
  • Provides ongoing technical support to the programs; preparation of contracts and disbursement of grant funds in relation to provision of services and fiscal policies and practices to ensure compliance with contract, state, and federal requirements; collect and analyze fiscal and client data. Assist in management of other federal funds as needed (CBCAP and Children's Justice).

  • Create Procurement Business Case (PBC) document for each contracted funded program and enter into the Department of Central Management Services REMEDY System;
  • Audits invoices according to established standards and communicates any concerns to the Program Manager, Program Monitor and others as needed.
  • Complete Program Plan Certification as required by the Office of Procurement and Contract Administration (OOPCA); Review contract materials submitted by grantees to ensure contract compliance;
  • Communicates and follows up with the contractual provider regarding contract requirements and obtaining additional information or clarification when needed;
  • Amend contractual agreements as necessary to comply with all State policies and standard operating procedures in collaboration with the Program Administrator
  • Monitor and reconcile budgetary expenditure quarterly via the Reconciliation Metric System to ensure contract compliance;
  • Request and prepare Decisions Memos as needed upon approval of the appropriate Deputy Director of IDCFS;
  • Interface with the Regional Contract Monitoring and other staff that will be involved in the on-site monitoring process;
  • Travel for site visits as necessary and for required trainings, statewide and or national meetings.

  • Other duties as assigned.

Minimum Qualifications:

Requires a Bachelor's Degree in business or related field and a Master's degree in a business field preferred. Requires a minimum of 5 years of experience in the use of Microsoft Office (Excel, PowerPoint and Word) and a minimum of 1 year experience as a liaison for CAPTA, CBCAP or Children's Justice Federal Grants. Requires the ability to develop, install, and evaluate new and revised methods and procedures. Requires the ability to develop and maintain collaborative working relationships with service providers. Demonstrate ability to complete professional written documents, correspondence and reports.

This is a full-time (100%), twelve month non-tenure track academic professional position located in Chicago. The position is grant-funded and renewal is contingent upon availability of funds. Salary is competitive and commensurate with qualifications. The proposed start date is as soon as possible after the closing date. Multiple positions are available. Interviews and hires may occur before the closing date; however, all applications received by the closing date will receive full consideration.

To ensure full consideration complete applications must be submitted by September 26, 2018. Please create your candidate profile at and upload a cover letter, resume, and the name, address, and phone numbers of three references.

For further information regarding application procedures, you may contact [email protected]. You may also visit for additional information.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of contingent offer.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or criminal conviction history. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity. (

College Name or Administrative Unit: School of Social Work
Category: 9-Off-Campus
Title: Associate Director of Federal Contracts - School of Social Work
Open Date: 09/12/2018
Close Date: 09/26/2018
Organization Name: School of Social Work





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Job No:
Posted: 9/13/2018
Application Due: 9/27/2018
Work Type: