PROGRAM COORD., DUKE LAW SCHOOL
PROGRAM COORD., DUKE LAW SCHOOL
The program coordinator position supports both the Environmental Law & Policy Clinic and the First Amendment Clinic at Duke Law School providing paralegal, instructional, and administrative support. Work Schedule Regular, full-time 40-hour/52 week position.
• Determine specific court requirements for filing in state and federal courts. Draft legal documents in compliance with state, federal, and local rules under supervision of assigned attorneys, including but not limited to the following: affidavits; interrogatories; requests for production; deposition; litigation hold notices; electronic discovery requests; sections of complaints; civil summons; cover sheets; and certificates of service.
• Communicate with clerks of court regarding filing, logistical, and other questions. Prepare final clean versions and arranging for filing and service of all court briefs and other final court documents including pleadings appendices; tables of contents; tables of authorities; exhibits; and indices for court filings. Assist students in learning how to prepare and file documents.
• Calendar matters for hearing and coordinate calendars among team members. Contact and schedule witnesses and experts for interviews and appearances. Organize meetings with clients, colleagues, and community groups.
• Establish a chronology of facts for litigation and administrative petitions. Assist with document review and discovery, including requesting admissions and document production.
• Find and obtain copies of public records from local, state and federal agencies. Provide legal and policy research, including research using Bloomberg, Westlaw and/or LexisNexis.
• Attend hearings and trials in order to take notes, observe the jury, handle exhibits, and other tasks as needed.
• Organize and support meetings of the Clinics' Advisory Boards, travel plans, and social gatherings in support of the work of the Clinic and affiliated entities.
• Maintain secure paper and electronic files according to established office protocol and procedures. Streamline office operations and lead the movement to paperless systems. Manage documents using Clio.
• Coordinate with faculty and staff to set up Sakai sites for clinical courses and work with student submissions necessary to meet course requirements.
• Coordinate with agency staff to obtain public records needed to support cases for clinics.
• Perform initial case assessments on matters referred or submitted to the Clinic. Act as an initial point-of-contact for potential clients and preparing initial information for the supervising attorneys' review.
• Provide research support including: conducting research using the Law library, Westlaw, Lexis and Internet resources; formatting and editing articles and manuscripts; obtaining copyright approval; communicating with publishers and distributors; creating indices and table of cases; citing check and use appropriate citation format; proofreading galleys and page proofs to ensure accuracy; and managing & organizing electronic files and databases.
• Deliver instructional support including: downloading, editing and formatting course materials; scanning course materials to create electronic documents; ensuring course materials are prepared and distributed on time; proctoring exams and inputting grades; conducting course evaluations; posting course assignments and materials to Sakai; providing class rosters and other materials; preparing PowerPoint slides, charts and graphs.
• Prove administrative support to the clinic faculty and fellows. Calendar meetings, appointments, and other dates for clinical staff. Support supervising attorneys in maintaining critical membership, CLE, and Bar compliance. Ensure financial documents are processed for reimbursements. Maintain accurate time-tracking records. Manage and update websites, listservs and other online resources. Participate in staff meetings and training sessions. Orient new staff, including Law and Policy Fellows, interns, and students with Clinic, Law School, and University policies and procedures.
• Liaise with other clinics, programs, offices and departments, at Duke to accomplish program objectives. Occasional support of other Duke Legal Clinics upon request and depending upon availability.
The above description of responsibilities is not an exhaustive list, but is representative of the duties of the position. There may be other duties as assigned by the supervisor.
2321 PROGRAM COORD
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work requires analytical, communications and organizational skillsgenerally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration orinvolving academic, instructional or counseling activities to acquireskills necessary to plan, coordinate and implement a variety of programactivities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.