Business Administrator

Job description

Hyde Park Campus

20137 Radiation Oncology

About the Unit

Job Information

Job Summary:

Reporting to Executive Administrator, provides management for education and research operations of the department of radiation oncology and Ludwig Center of Metastasis Research by recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. Support operational, financial, & business functions in support of the department's mission & in coordination with central offices such as Education and Grant administration. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent Unit on internal &/or external administrative affairs by exchanging information. Monitors, collects, and compiles performance metrics and develops reports for management.


40% Education Program Administration:

  • Working with department chair and residency program directors, assist in developing and maintaining the educational quality of the two training programs and ensuring compliance with accreditation standards and other regulatory requirements.
  • Responsible for the day-to-day administration of the program including program accreditation and compliance, resident schedules, evaluations and coordination with offsites.

40% Pre-Award Administration:
  • Partners with Finance Manager to provide Pre-Award support to the department research mission.
  • This may include coordinating pre-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.
  • Assist with and complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
  • Identifies grant funding opportunities. Consult with and support principal investigators in writing bio-sketches and technical reports in support of grants and awards.
  • May represent business area on internal &/or external administrative affairs by exchanging information.

20% Other:
  • Working with finance manager, support the financial and operational reporting of the departmental operations.
  • Ensure prompt payment of invoices, researching errors and transfers.
  • Reviews and reconciles actual expenses to budget.
  • May manage special projects under the direction of medical directors.

  • Familiarity with general business practice required.
  • Commitment to provide a high level of service and working in a team environment required.
  • Ability to handle confidential information required.
  • Ability to handle multi tasks simultaneously and under tight deadlines required.
  • Ability to work independently and ability to prepare financial reports required.
  • Strong analytical and organizational skills required.
  • Knowledge of computer, Excel, power point and word processing applications required.
  • Excellent oral and written communication skill required.
  • Database experience preferred.
  • Experience with supporting graduate medical education or research administration preferred.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree plus a minimum of three years of progressively responsible administrative experience or a minimum of six years progressively responsible administrative experience required.

Requirement Documents:
  • Resume and Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 9/13/2018
Application Due: 11/10/2018
Work Type: