Hyde Park Campus
20137 Radiation Oncology
About the Unit
Reporting to Executive Administrator, provides management for education and research operations of the department of radiation oncology and Ludwig Center of Metastasis Research by recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. Support operational, financial, & business functions in support of the department's mission & in coordination with central offices such as Education and Grant administration. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent Unit on internal &/or external administrative affairs by exchanging information. Monitors, collects, and compiles performance metrics and develops reports for management.
40% Education Program Administration:
- Working with department chair and residency program directors, assist in developing and maintaining the educational quality of the two training programs and ensuring compliance with accreditation standards and other regulatory requirements.
- Responsible for the day-to-day administration of the program including program accreditation and compliance, resident schedules, evaluations and coordination with offsites.
40% Pre-Award Administration:
- Partners with Finance Manager to provide Pre-Award support to the department research mission.
- This may include coordinating pre-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.
- Assist with and complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
- Identifies grant funding opportunities. Consult with and support principal investigators in writing bio-sketches and technical reports in support of grants and awards.
- May represent business area on internal &/or external administrative affairs by exchanging information.
- Working with finance manager, support the financial and operational reporting of the departmental operations.
- Ensure prompt payment of invoices, researching errors and transfers.
- Reviews and reconciles actual expenses to budget.
- May manage special projects under the direction of medical directors.
- Familiarity with general business practice required.
- Commitment to provide a high level of service and working in a team environment required.
- Ability to handle confidential information required.
- Ability to handle multi tasks simultaneously and under tight deadlines required.
- Ability to work independently and ability to prepare financial reports required.
- Strong analytical and organizational skills required.
- Knowledge of computer, Excel, power point and word processing applications required.
- Excellent oral and written communication skill required.
- Database experience preferred.
- Experience with supporting graduate medical education or research administration preferred.
Education, Experience or Certifications:
- Bachelor's degree plus a minimum of three years of progressively responsible administrative experience or a minimum of six years progressively responsible administrative experience required.
- Resume and Cover letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualifications
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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