Program Supervisor

Location
Los Altos Hills
Posted
Sep 12, 2018
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Community College


Program Supervisor

Foothill-De Anza Community College District

Posting #: 18-035

Campus: Foothill College

Close/Initial Review Date: 10/2/2018

Open Until Filled: No

Description:

Starting Salary: $6,070.80 (per month) plus benefits; Salary Grade: C4-59
Full Salary Range: $6,070.80 - $8,144.06 (per month)

NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the classified supervisor position above.

JOB SUMMARY:
The Program Supervisor position will assist the Dean of Equity to promote, implement and oversee all facets of operations related to equity and engagement at Foothill College. The PS will help supervise and support the day-to-day operations of programs under the department of Equity: Family Engagement Institution, Honors, Puente, First Year Experience, STEM Core, Umoja, Diversity in Tech, and Professional Development. The position will also directly supervise one administrative assistant

DEFINITION:
Under the direction of an assigned supervisor, provide overall direction and guidance in the operations, problem solving, and decision making of an assigned large-scale and complex program. Implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; evaluate assigned personnel; establish and monitor program budgets.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:
  1. Provide overall direction and guidance in the day-to-day operations, problem solving, and decision-making of a large and complex assigned program; implement program policies and directives according to District, federal or state guidelines.
  2. Interview, select and hire employees; supervise, assign, direct and schedule work activities; explain how duties are to be carried out.
  3. Evaluate the performance of assigned personnel; effectively communicate how the performance of duties will be measured; recommend promotions and rewards for service.
  4. Approve monthly time and attendance records and approve requests for time off and additional time worked, including any overtime worked and compensatory time worked/taken.
  5. Address and resolve a wide variety of concerns and complaints; adjust grievances; recommend transfers and reassignments.
  6. Counsel employees; address performance problems through corrective disciplinary action; suspend and/or terminate personnel according to established policies and procedures.
  7. Plan, coordinate and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations and in-services to review policies and procedures of the program, the College and changes on State regulations.
  8. Prepare funds applications; prepare grant requests, and serve as the primary contact for large programs or multi-programs.
  9. Plan, coordinate, and prepare a variety of materials used in program literature, marketing, catalogs, and brochures.
  10. Conduct regular meetings to communicate, review and revise program guidelines.
  11. Develop, recommend, and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  12. Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
  13. Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
  14. Provide regular reports to management and federal/state agencies as requested; participate in program reviews; assure program compliance with federal or state program guidelines.
  15. Serve as liaison between program personnel, participants, clients, administrators, faculty, and students; provide information, program requirements and other pertinent information.
  16. Develop, coordinate, promote and oversee a broad range of programs.
  17. Develop workshop materials, promotional materials, and other program documentation.
  18. Operate a computer and other office equipment as assigned.
  19. Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.
  20. Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:
  1. Planning and coordinating the day-to-day activities of assigned program.
  2. Policies, objectives, and goals of assigned program.
  3. Development and presentation of programs and workshops.
  4. Applicable laws, codes, regulations, policies, and procedures related to assigned program.
  5. Budget monitoring and control.
  6. Grant coordination and monitoring.
  7. Oral and written communication skills.
  8. Principles of training and providing work direction to others.
  9. Interpersonal skills using tact, patience, and courtesy.
  10. Operation of a computer and assigned software.
  11. Word processing, graphics and desktop publishing.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Provide overall direction and guidance to the operations, problem solving, and decision making of a large-scale and complex program.
  3. Coordinate several programs simultaneously.
  4. Implement program policies and guidelines.
  5. Provide for program reporting and accountability.
  6. Prepare comprehensive program reports and reviews.
  7. Train, supervise, and evaluate personnel.
  8. Establish and monitor program budgets.
  9. Interpret, apply and explain rules, regulations, policies, and procedures.
  10. Establish and maintain cooperative and effective working relationships with others.
  11. Operate a computer and assigned office equipment.
  12. Analyze situations accurately and adopt an effective course of action.
  13. Meet schedules and time lines.
  14. Work independently with little direction.
  15. Plan and organize work.
  16. Make public speaking presentations.

WORKING CONDITIONS:

Environment:
  1. Office environment.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Vision to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Lifting, carrying, pushing or pulling objects up to 20 lbs.

MINIMUM QUALIFICATIONS:
  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a Bachelor's degree in a related field AND five (5) years related work experience.

APPLICATION PACKET:
  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Categorically-Funded, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: employment@fhda.edu
http://hr.fhda.edu/


To apply, visit: http://hr.fhda.edu/careers/





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