Office Coordinator I

Location
East Lansing MI, MI
Posted
Sep 12, 2018
Institution Type
Four-Year Institution
Position Summary

The Office Coordinator will provide a wide range of administrative support activities for multiple projects related to gender-based violence. This is a one year limited term position, beginning November, 2018, with possible extension contingent upon funding renewal.   

Duties and Responsibilities

  • Prepares administrative reports; gathers data and information from a variety of sources and performs research as necessary for students, staff, the public, and community partners.
  • Develops, monitors, and maintains files on students, internal and external fund accounts, university operations and personnel.
  • Reviews policies, procedures, and university offerings with students, and other customers to advise on options for resolution.
  • Supports Administrators with the completion of assignments, gathering of information and coordinating of schedules.
  • Assists in establishing financial reports and developing budget tracking systems.
  • Provides assistance with administrative projects and ensures compliance with university policies and procedures.
  • Prepares and reconciles departmental files and timesheets in SAP and serves as the fiscal liaison for multiple accounts.
  • Completes a wide range of computer tasks, including correspondence, reports, tables, agreements and other documentation as needed. 
  • Reviews and gathers receipts and submits bills for department products and services.
  • Coordinates with external agencies to exchange information, coordinate services, and arrange for student employment.
  • Greets and screens visitors, customers, and other university stakeholders.
  • Schedules on and off campus seminars, meetings, and conferences and arranges for travel as required.
  • Oversees regular and student employees as needed.
  • Maintains and protects confidential records.
  • Assists with event planning.
Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or a related field; six months to one year of related and progressively more responsible or expansive work experience in customer service, budget, organizations; or an equivalent combination of education and experience. Possession of a valid vehicle operator's license. May require some evenings and weekends. This position requires knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the Internet.

Desired Qualifications

MUST have training in and experience in protecting confidential information; willingness to travel within Michigan to provide administrative support at meetings, workshops and trainings. 

Required Application Materials

Cover letter

Resume

List of 3 references with contact information

Special Instructions

List of 3 references with contact information

Work Hours

8-5, may require some evenings and weekends.

Description of End Date

This is a limited term position funded for one year from the date of hire with possible extension contingent upon funding renewal.

Bidding eligibility ends on 9/18/2018 at 11:55PM

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