Project Assistant IV

Job description

Hyde Park Campus

2012789 Surgery-Pediatric

About the Unit
The faculty and staff in the Section of Pediatric General Surgery at UChicago Medicine perform more than 4,000 operations each year for a variety of childhood diseases. The clinical faculty offers world-renowned expertise in all aspects of pediatric surgical care with complete, well-balanced programs in General Surgery, Otolaryngology, Neurosurgery, Orthopedics and Urology. The hallmark of the Pediatric General Surgery program is an AGCME-accredited, two-year fellowship training program with a clinical emphasis on minimally invasive surgery, which results in less pain, tissue damage and scarring in children, as well as faster recovery and shorter hospital stays. The section produces numerous articles for peer reviewed journals on minimally invasive surgery in children, as well as presents cutting-edge techniques at national meetings. In addition to our unique minimally invasive program, the general surgery group performs traditional pediatric surgical procedures ranging in complexity form high index neonatal surgery to routine hernia surgery. The group also manages the largest and busiest Extra-Corporeal Membrane Oxygenation (ECMO) program in the Chicago area.

Job Information

Job Summary:

Under minimal supervision, the Project Assistant IV provides highly complex clerical support for the academic, clinical and administrative operations and services of the Section of Pediatric Surgery. May serve as the subject matter expert for other clerical staff.


  • Provides clerical support for faculty, which includes but is not limited to, calendar management; screening patient calls and requests; preparing and updating patient files in EPIC; scheduling in EPIC, processing and disseminating referring physician letters; coordinating compliance, professional practice evaluations, and credentialing efforts; processing orders on the BuySite purchase order system; processing financial transactions in the GEMS reimbursement system, ePayment system, and ACCTS cost transfer system; conducting insurance pre-certifications; and organizing communications with patients.
  • Provides prompt and efficient resolution to highly complex clerical problems and offers guidance on problem resolution to other clerical support staff.
  • Provides basic educational information to patients and their families about procedures and surgeries.
  • Creates and maintains spreadsheets and databases, and may provide lead support with data entry and data projects.
  • Adapt workflows to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and leadership expectations.
  • Other duties as assigned.

Additional Requirements

Education, Experience, or Certifications:

  • High School Diploma or GED required.
  • Bachelor's Degree preferred.

  • Five years of office experience required.
  • Hospital or academic medicine experience required.
  • Electronic medical record (EMR) experience preferred.
  • Patient scheduling experience preferred.

Working Conditions and Physical Requirements:
  • Standard Office Environment.
  • Ability to sit for short or extended time periods.
  • Ability to stand for short or extended time periods.
  • Ability to make repetitive wrist, hand or finger movements.

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Salary Range: $19.37-$28.36

Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
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We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 9/12/2018
Application Due: 10/24/2018
Work Type: