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Office Manager

Job description



Hyde Park Campus

Department
1432110 Becker Friedman Initiatives

About the Unit
The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visit https://bfi.uchicago.edu

Job Information

Job Summary:

The Becker Friedman Institute for Economics (BFI) is seeking an Office Manager to perform complex and diverse administrative duties in support of the day-to-day operations. Under general direction and supervision of the Chief Operating Officer, the Office Manager resolves challenges and issues within the office independently and facilitates solutions, conferring with the supervisor to resolve more complex issues. The Office Manager coordinates functions within the office, including the implementation of BFI procedures and policies. Maintains the physical office space, ordering particular equipment and other supplies as needed by BFI staff. Assists the People Operations Manager with particular Human Resources functions, working closely with the People Operations Manager on specific Workday tasks. Assists with the Visitor Program, ensuring appropriate updates, repairs, upgrades, and other aspects of the program are made in a timely fashion.

Responsibilities:

  • Support the day-to-day operations of the BFI.
  • Works closely with the People Operations Manager on specific HR functions, including Workday. Additionally, assists as needed on overall employee experience.
  • Responsible for key aspects of onboarding, including the visa application process when necessary and work authorization forms.
  • Manages building access of BFI employees through CBORD.
  • In cooperation with the People Operations Manager, orders IT equipment for new hires and assists with the general onboarding process.
  • Maintains inventory of BFI IT equipment.
  • Oversight management of office supplies, as well as the day-to-day purchase of goods and services.
  • Assists, as needed, on particular financial duties in coordination with the Finance Manager and Administrative Assistant.
  • Helps maintain and manage the Visitor Program and other guest engagement through in-person, phone, and email contact. Works closely with the People Operations Manager to evaluate and improve the experience based on feedback and insights.
  • Works closely with the Office Assistant to ensure the Visitor Program is run smoothly, effectively, and seamlessly.
  • Responsible for working closely with Finance Manager and appropriate Alumni Relations & Development staff to ensure effective stewardship for all donors connected to Visitor Program.
  • Provides additional project support as assigned by the Chief Operations Officer and the Executive Director.
  • Manages key functions of the Price Theory Summer Camp.
  • Works as needed with Facilities to manage key issues or concerns with BFI allocated space.
  • Other duties as assigned.


Competencies:
  • Strong written, interpersonal, and verbal communication skills required.
  • Ability to manage multiple projects simultaneously and meet tight deadlines required.
  • Excellent organizational skills and attention to detail required.
  • Interest in overall employee experience and ability to positively impact that experience.
  • Ability to work both independently and as a team member required.
  • Knowledge of particular finance and HR systems, such as Buysite, GEMS, Workday, and more.
  • Superior degree of professionalism.


Additional Requirements

Education, Experience, or Certifications:
  • Bachelor's degree and a minimum of five years of progressively responsible administrative experience OR a minimum of eight years of progressively responsible administrative experience required.


Technical Knowledge or Skills:
  • Knowledge of Buysite, GEMS, and Workday required.


Required Documents:
  • Resume/CV
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-09-11-07:00

Remove from Posting On or Before
2019-03-11-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR02826

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

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Job No:
Posted: 9/12/2018
Application Due: 9/20/2018
Work Type:
Salary: