Grant & Contract Administrator-1

Job description

Hyde Park Campus

20124 Radiology

About the Unit
Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently includes Mitchell Hospital, a 395-bed adult hospital facility, Comer Children's Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2 million square foot new hospital, the Center for Care and Discovery, opened in February 2013. The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education.

Job Information

Job Summary:

Grants and Contacts Administrator: Provide support to the Assistant Director of Finance with particular emphasis on grants and contracts by providing pre- and post-award management for faculty in the Department of Radiology. Numerous research studies are active at any given time and studies are funded by private foundations and federal, state, and local governments. Manage pre-award grant and contract submissions and negotiate awards. Assist faculty in the development and preparation of grant and contract proposals. Responsible for post-award activities including managing account expenditures, invoicing, financial reporting, procurement of goods and services, and closing of accounts. Be a resource to all faculty and staff within the department.


Pre-award Management:

  • The Administrator manages pre-award grant and contract submissions, and negotiates awards.
  • Assist faculty in the development and preparation of grant and contract proposals.
  • Ensures all applications meet agency and University guidelines.
  • Promotes timely submission of applications.
  • Identify potential sources of financial support for research programs through program funding announcements or accessing BSD funding databases.

Post-award Management:
  • Responsible for post-award activities including managing account expenditures, invoicing, financial reporting, procurement of goods and services, and closing of accounts.
  • Establish accounts and maintain financial records on all research/gift accounts.
  • Coordinate with Radiology HRM personnel re-appropriate funding for all non-academic research personnel. Ensures that staff funded from multiple sources is appropriate distributed.
  • Facilitate faculty planning and management of financial resources by providing regular financial status reports to principal investigators.
  • Works with faculty to maximize use of funds and plan resource allocation to ensure that all awards are fully utilized.
  • Coordinate grant closeouts to ensure that all funds are appropriately utilized by grant expiration.

  • Provide management with summary reports on pending grant and gift proposals, projected expenditures, and projected faculty salary savings.
  • Provide analysis of projected expenditures for the unrestricted budget.
  • Review expenditure documents for appropriateness and completeness and approve payments.

Additional Requirements

Education, Experience or Certifications:
  • Bachelor's degree or four years of equivalent experience in a role with similar responsibilities required.
  • Minimum of three years experience in one or more aspects of sponsored program administration in a research environment preferred.
  • Familiarity with federal and non-federal grant and contract policies preferred; proficiency with Microsoft Excel required.
  • Experience with University accounting systems preferred.
  • Strong financial analytic skills and a resourceful approach to problem-solving required.
  • Exceptional verbal and written communication skills required.
  • Ability to exercise sound judgment, discretion and tact required.
  • Flexibility and ability to handle multiple, concurrent tasks and the ability to maintain effectiveness under deadlines required.
  • Personable, professional, and consultative work style required.

Required Documents:
  • Resume Required

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 9/12/2018
Application Due: 11/11/2018
Work Type: