Division Manager

Job description

Division Manager

Stanford University

Job Number:

Job Code: 4107
Job Grade: J

Stanford Medicine Division of Abdominal Transplantation, a global leader in both the complexity and volume of transplants, is now accepting applications for a highly-skilled Clinical Division Manager 2.

This position provides opportunity to help us achieve far-reaching research, teaching and patient care goals through expert management and coordination of administrative and clinical operations.

Responsibilities include:
Manage Staff
Hire and retain top employees; facilitate career coaching and personal development for direct reports; set and achieve high goals for employee performance and project deliverables; and craft a culture of productivity and collaboration.

Oversee Programs
Manage clinical programs, including outreach agreements and recruitment for new faculty, clinical educators, and instructors. Oversee all student, fellow, and residency activities and graduate program administration.

Grow Efficiency
Establish and evaluate business and operational processes and productivity, and provide reporting and analysis to maximize efficiency and profitability.

Collaborate and Negotiate
Participate in negotiations with the school and hospital(s)/clinic administration on current and future research and facility needs.

Independently or with human resources, guide faculty supervisors on human resource policies, procedures and programs. Interpret, implement and ensure compliance with policies and procedures, and recommend changes or additions.

Use well-developed finance skills to craft, monitor, analyze, forecast, report and oversee a complex annual budget with multiple collaborators. Manage grants and contracts, ensuring compliance with institutional and external requirements.

Analyze needs and make recommendations on staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Collaborate with the Division Chief on resources to support faculty activities and interests.

For more information on the Division, please visit http://transplantation.stanford.edu/


  • Advanced degree in Public Health, Public Policy or related program preferred.
  • Experience with developing strategic plans and policy development desired.
  • Experience with program outreach, developing community partnership and/or relations desired.
  • Experience in an Academic/Medical Setting

Bachelor's degree and three years of experience in administrative and financial management, or a combination of education and relevant experience.

  • Demonstrated leadership and supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy.
  • Strong analytical and problem solving skills.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Occasional evening and weekend hours.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.


Location: School of Medicine, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 9/11/2018
Application Due: 10/8/2018
Work Type: