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Project Manager - Facilities Planning

Job description

Job Description

Project Manager - Facilities Planning-1802892

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Position Summary

The Project Manager for the Facilities Planning Department will be responsible for providing project planning and implementation services working directly with the Associate Director for Facilities Planning. The ideal candidate must be professional, organized and possess a strong attention to detail. The ideal candidate must have the ability to work on multiple projects concurrently. Expertise in Microsoft Office is a must, with an emphasis on Outlook, Word and Excel. Experience with Project Management Software a plus. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties of a Facilities Planning Project Manager may include the following but are not limited to:

  • Responsible for assisting in the evaluation of requests for space in the Hospital and investigating and making recommendations for approval, modification, or denial. Provides space inventory documentation, ensuring its completeness and that the data has the appropriate details that allow for the development of broad analysis of space use and allocation.
  • Meets with end users, develops scope of work for review by Associate Director, coordinates work with project managers, facilitates getting estimates for work, and assists with projects during implementation.
  • Using Project Mates software, manages project request web-based documentation of all projects, provides updates on project progress through completion of projects.
  • Ensures space changes are documented through ATG online space inventory program, hospital life safety plans and building signage when projects and moves are completed.
  • Provides weekly status reports, including, but not limited to, completed tasks, planned tasks, pending issues and proposed schedule for resolution and completion.
  • Develops and manages a project work plan on assigned Facilities Planning projects.
Qualifications Required Qualifications: Bachelor’s degree. Minimum 5 years’ experience in hospital facilities planning or facilities and construction project management. Knowledge of NYSDOH, FGI, CMS, JCAHO and other regulatory processes. Experience using ProjectMates or other project management software.

Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].


IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police




Official Job Title: TH Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Facilities Planning-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30 AM - 5:00 PMFacilities Planning-Stony Brook University Hospital
Posting Start Date: Sep 10, 2018
Posting End Date: Oct 10, 2018, 11:59:00 PM
Salary: Commensurate with experience
Salary Grade: SL3

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Job No:
Posted: 9/11/2018
Application Due: 10/11/2018
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