Professional Development Program Specialist

Job description

Requisition # 2018-9267
Department Dean of the Graduate School
Category Administrative Support
Full-Time / Part-Time Full-Time
Application Deadline


Under the direction of the assistant dean for professional development, the program specialist will manage and support programmatic offerings aimed at graduate student professional skills development and exploration of ways for graduate students to incorporate their graduate training in diverse career paths. This is a new position that is intended to move the Graduate School forward in its goal of creating a professional development hub for graduate students under the direction of the Office of the Dean of the Graduate School.

The position will bridge support and programmatic functions, as the successful candidate will provide administrative assistance, including assistance with budget planning and financial reconciliation, to the assistant dean in support of large programmatic offerings and will also help to initiate new co-curricular programs run by the Graduate School itself as well as in collaboration with academic departments, campus administrative partners, graduate student organizations, and external partners, including graduate alumni and employers.

This professional will join an office that offers a challenging and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful.


  • Working with the assistant dean, plan, develop, and implement a twelve-month calendar of professional development programming for graduate students from all 42 departments/programs at various stages of their graduate careers.
  • Assist with all logistics of program planning.
  • Coordinate with faculty and administrators in academic departments and administrators in student support offices on collaborative professional development initiatives, both those aimed at students intending to remain in the academy and those aimed at students looking to pursue nonacademic career paths.
  • Oversee and report on program expenditures, and assist with the annual program budget.
  • Provide promotional support, including written content, for programs and events.
  • Update website and social media platforms.
  • Curate information and programs from campus partners as well as external programs and opportunities for a professional development weekly e-bulletin.
  • Coordinate with the assistant dean on annual projects, including on research and data collection for the PhD career outcomes project and various surveys administered to students and alumni.
  • Manage correspondence with faculty, campus partners, and graduate student regarding professional development programs and policies.
  • In coordination with the Academic Affairs team of the Graduate School, interpret and apply funding and enrollment policies for graduate students as they relate to professional development programs.
  • As assigned, participate in other initiatives of the larger Academic Affairs team and entire Graduate School staff.


  • Bachelor's degree.
  • At least three years of relevant work experience, with an understanding of graduate education generally and of highly selective Ph.D. programs in particular.
  • With advance notice, availability to occasionally staff evening and weekend events.
  • Strong organizational skills and ability to balance competing priorities.
  • Excellent written and oral communication skills.
  • Proficiency in computer applications, including Microsoft office products; preference given for experience with business systems used by Princeton University for student records and financial reporting.
  • Willingness and ability to learn new technology efficiently.
  • Experience maintaining websites, preferably using Drupal.
  • Collaborative, professional and friendly manner.

For fullest consideration, please apply by Oct. 1, 2018.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 9/11/2018
Application Due: 10/3/2018
Work Type: