Administrative Assistant

Job description

Posting Details Posting Number: 0600889   Position Category: Office/Clerical Assistant   Job Title: Administrative Assistant   Position Code: 00510X   Position Type: Staff   Department: Athletics   Nature of Work: Reporting to the Director of Athletics or designee, the Administrative Assistant, provides administrative level secretarial and clerical service for Director of Athletics and Department of Athletics.   Training and Experience: Minimum Requirements 

*High School Diploma 
*2 Years of Experience 
*Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.). 
*Ability to write, edit and/or develop correspondence. 
*Must be able to establish and maintain positive working relationships. 
*Must be able to possess problem solving and critical thinking skills. 
*Innovation and creativity, adaptability, initiative and stress tolerance to various situations in a fast pace work environment. 
*Must provide a high level of customer service. 
*Proven ability to multi-task, work independently, prioritize and complete task, work independently, prioritize and complete tasks in a timely manner 

Preferred Requirements 
*Associate Degree 
*4 Years of Experience 
*Knowledge of intercollegiate athletics. 
*Knowledge of University System of Georgia and NCAA rules and regulations.   Testing Requirements:   Illustrative Examples of Work: *Prepares memorandums and other correspondence. 
*Assists in planning select events in conjunction with other department or university officials. 
*Composes agenda and meeting minutes. 
*Responsible for answering the main athletic phone line and gives information to callers or routes calls to appropriate official and places outgoing calls. 
*Works with word processing, spreadsheet and database software to complete administrative tasks. 
*Composes and types routine correspondence and prepares materials for special events such as invitations, guest lists, RSVPs, programs, etc. 
*Files correspondence and other records. 
*Assists with of game day operations for all sport programs. 
*Responsible for maintaining and ordering of office supplies. 
*Schedules appointments and makes changes to calendar as necessary for the Director of Athletics. 
*Schedules room reservations and meetings and records minutes of staff meetings and makes copies of correspondence. 
*Prepares outgoing mail. 
*Orders, stocks and inventories office supplies as necessary and process purchases of such items. 
*Processes a variety of documents, forms and files. 
*Completes duties and responsibilities in compliance with University System of Georgia, institution, NCAA, SIAC and Peach Belt policies and guidelines. 
*Assists with travel arrangements for the Director of Athletics. 
*Data entry for purchase and travel related functions. 
*Other Duties: Please note the job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice.   Posting Date: 09-10-2018   Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.) Open Until Filled FTE: 1   Special Instructions to Applicants:   Funding Source: Other   Number of Openings: 1   If Other, please denote the Name of a Grant: Auxillary   Fringe Benefits: Yes   Salary: Up to $32,676 annually   Physical Demands   Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705 Director of Human Resources at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610.   Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.   Optional Applicant Documents:   Required Applicant Documents: Resume
Cover Letter   Application Types Accepted: Staff Employment Application  




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Job No: Athletics
Posted: 9/10/2018
Application Due: 9/17/2018
Work Type:
Salary: Up to $32,676 annually