Educational Advisor - Upward Bound

Olympia, Washington State
Sep 10, 2018
Administrative Jobs
Student Affairs, Academic Advising
Institution Type
Four-Year Institution

Position Title Educational Advisor - Upward Bound

Location Olympia

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Union Represented Yes

Overtime Eligible No

Monthly FTE 1.0

Salary Step (minimum monthly amount) $3,317.00

Salary Step (maximum monthly amount) $3,616.00

Cyclic Position No

Cyclic Details n/a

Project Position Yes

End Date 08/31/2022

Special Note

There are three full-time, overtime exempt Project positions with The Evergreen State College:
• Educational Advisor – Upward Bound (Math Science Clover Park)
• Educational Advisor – Upward Bound (Math Science Tacoma)
• Educational Advisor – Upward Bound (Classic Clover Park)

These positions are grant funded through August 31, 2022 and are exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

Position Purpose

Under the supervision of the Associate Director of College Access Programs, this position is responsible for advising a caseload of students and coordinating the after school and weekend programming. The Upward Bound target high schools are located in Lakewood and Tacoma, Washington. This position promotes high school academic achievement and post-secondary success for program participants, particularly in the STEM fields. This requires a student-centered approach, strong organizational abilities, and collaboration. Coordination with other programs and organizations, such as non-profit organizations, colleges, universities, businesses, community-based organizations, social service agencies and most importantly, target school staff and administration, is required. Position requires commuting between work sites, including but not limited to Evergreen, schools, agencies, and cultural events.

Nature and Scope

The Evergreen State College Upward Bound Classic and Math/Science programs are educational enrichment programs that promote high school achievement and participation in post-secondary education among low income, first-generation-to-college high school students. The programs serve students from diverse backgrounds. The Evergreen State College Upward Bound Programs have served communities in Western Washington since 1977. This is a new position within the Tacoma and Clover Park Upward Bound Classic and Math/Science programs. Each program serves 60 participants in grades 9-12. The programs are 100% federally-funded and all positions and activities are dependent on continued federal funding.

This position is responsible for recruiting, retaining, and advising the participants in the program. Keeping the Associate Director informed of program and student progress is required. This position will also support other Upward Bound activities, including special events, recognition programs, and assisting with data collection and report writing and is required to coordinate, participate, and support all project events, such as field trips, training of tutors and mentors, summer learning institute, enrichment activities, and Saturday School.

Essential Functions

• Plan, monitor, and coordinate college readiness programing after school in collaboration with community partners.
• Perform weekly observations and provide support in participants’ STEM classes. 
• Assess, monitor, and report participant progress through testing, individual consultation, and collecting and evaluating test scores, grades, and progress reports.
• Advise and advocate for participants individually and in groups in areas related to educational success and higher education, such as study skills, time management, college testing, college application, career planning, and financial aid information. 
• Develop essential tools to provide a venue that will impart strategies, information, and educational opportunities to parents, including college admissions and financial aid.
• Refer participants to social and health services in the target areas, when needed.
• Conduct follow-up tracking and programming and collect data on graduate participants through four years of higher education.
• Recruit new TRiO eligible participants for the program 
• Coordinate community activities, workshops, and trainings to support student’s college awareness throughout the year and in summer programs.
• Coordinate, provide, and participate in academic enrichment and education, career planning and recreational activities by reserving meeting space, transportation, accommodation, meals, and event admissions, and by distributing and collecting parent permission forms for activities, such as tutoring, summer residential experience, Saturday School, college campus visits, college fairs, workshops, career explorations, cultural events, camping, hiking, and team sports.
• Collect and enter student data for assessment and for the annual performance report for U.S. Department of Education in Washington, D.C.
• Assist with the preparation of the Annual Performance Report.
• Work closely with school personnel and other Upward Bound staff to design and implement effective academic intervention strategies for participants.
• Supervise program participants in sponsored activities, including the bus ride, evening, and overnight activities.
• Maintain participant files and information in database, including collecting information and imputing contact information, transcripts, and student statistics for Annual Performance Report.
• Assess individual student’s needs and implement individual action plans designed for Upward Bound participants.
• Attend Upward Bound staff meetings and trainings.
• Answer phone and drop in questions.
• Organize and file program records.
• Provide support to the Evergreen community through participation on committees and attending events.
• Other duties as assigned.

Knowledge Skills and Abilities

• Ability to provide services and activities that promote educational success such as intrusive advising, tutoring, and providing SAT/ACT workshops, portfolio creation, admissions, and financial aid processes.
• Strong organization skills with the ability to prioritize and work independently with minimum supervision, including the ability to complete high-quality work under pressure.
• Commitment to educational excellence for all low-income and first-generation students regardless of social backgrounds such as income level, race, ethnicity, gender, sexual orientation, physical ability, or religion and the ability to work effectively with people of diverse backgrounds.
• Understanding of strategies to address issues affecting educational success and college participation for first generation and low-income students.
• Ability to supervise and provide leadership for tutors, summer residential staff, temporary employees, and students.
• Ability to maintain confidentiality of program information and records, including student information and records.
• Enthusiasm for on-going professional development to improve personal job and overall program performance.
• Strong interpersonal and written communication skills and enthusiasm for working with adolescents and young adults, including ability to work collaboratively with high school officials, parents, and students.
• Ability to research, understand, and summarize information regarding secondary education, post-secondary education, community resources, and events such as graduation requirements, course requirements, college admissions, financial aid, career pathways, and cultural events.
• Coordinate and provide for physical activities with students, such as team sports, hiking, and climbing.
• Ability to move supplies such as snacks, drinks, camping equipment, and educational supplies.
• Proficiency with information technology, office software, and ability to learn new software programs.

Minimum Qualifications

• Bachelor’s degree.
• At least one year of successful experience in an advisory, counseling, or outreach capacity serving students from disadvantaged or underrepresented populations in higher education.

Desired Qualifications

• Master’s degree in a field such as education or science with education focus.
• Experience working in academic enrichment program for low-income youth such as Upward Bound, MESA, Upward Bound Math-Science, Education Talent Search, AVID, or HERO.

Conditions of Employment

• Must provide proof of identity and employment eligibility within three days of beginning work.
• This position is part of a bargaining unit and covered by a collective bargaining agreement.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Must possess a valid driver’s license and be able to comply with the State of Washington Valid License to Drive and Driving Experience Statement.
• Must be able to travel, attend workshops/events, and work evenings and/or weekends.
• Must be able to move up to 25 pounds.


A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen’s excellent employee benefits, please view