Assistant Director, Special Events

Job description


Requisition Number

Job Title
Assistant Director, Special Events

Official Title
Assistant Director, Special Events

Position Number

Office of the President - 100000


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm, and various nights and weekends as needed

Department Overview
The University of North Texas has an enrollment in excess of 38,000 students and is located in the DFW Metroplex. UNT is a tier one research University with 63 degree programs rated within the top 100 in field of study. The campus is also located in Denton County, the top rated county in the US for economic development and growth.

The University of North Texas Special Events Office within the Office of the President is responsible for coordinating all university presidential events in accordance with the president's vision. The Office of the President hosts many events throughout the year, both on a large and small scale.

Job Description
The Office of the President is seeking to hire an Assistant Director of Special Events to join our team. This position is responsible for assisting in the development, implementation, coordination and evaluation of strategic and operational activities of special events hosted by or supported by the Office of the President. This position requires consistent demonstration of superior customer service, exercising considerable initiative and independent judgement, and operating with a high level of detail in the performance of assigned duties. This position operates under the overarching goals of presenting the University's mission effectively, and supporting the Director of Special Events in ensuring the president's vision for special events is realized.

Responsibilities of the position include, but are not limited to:

* Assists the Director of Special Events with managing the coordination of various presidential events as specified by Director, including dinners, parties, meetings, receptions, VIP suites at sporting events, groundbreakings formal ceremonies and other events/projects as assigned.

* Ensures all aspects of presidential-level event presentation and execution are in line with the President's and Director's vision, including room arrangement, service scheduling, dcor, equipment, marketing and communication, parking and transportation, VIP handling, etc. Assists in coordinating large and small-scale special events.

* Assists the Director with overseeing event operations during the event by attending presidential and other events as needed. Ensures smooth operations, troubleshoots, and serves as liaison between facilities staff, event hosts, and guests.

* Assists with the design of, orders, and issues invitations. Maintains detailed records of events including database records of contacts, RSVPs/responses, and attendance. Generates specialized reports for various events and manages master lists with utmost detail and accuracy. Provides accurate information in a timely, professional manner.

* Consults with internal and external affiliates for presidential and other university events to ensure UNT is appropriately represented. Serves as a formal resource for internal and external constituents regarding UNT standards, policies, and best practices as a part of the President's Office of Special Events. Reviews/assists with elements of other departments' events as needed. Collaborates with UNT System, Government Relations Office, and other departments to coordinate government officials' visits to campus.

* Represents the Office of the President on university committees; collaborates with and coordinates information to stakeholders in the UNT community, the public, campus administrators, and departments, including close coordination with the divisions of Advancement and University Relations, Communications and Marketing. Coordinates communication on behalf of the President to specific constituents.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree in related field and three years of professional related experience; or any equivalent combination of education, training, and experience.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:
* Master's degree in a related field.
* Extensive experience with Excel and maintaining detailed database records.
* A record of exceptional customer service.
* Experience in a higher education environment.

Special Instructions to Applicants
Applicants must submit a resume, cover letter, and a list of three references with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 9/8/2018
Application Due: 9/19/2018
Work Type: