Chief Archivist

Job description

Job ID: 43843

Full/Part Time: Full-Time

Regular/Temporary: Regular


The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more information about the Ringling, please see the "Other Information" section.


The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for the access to, professional care, daily management, and maintenance of the archives including its organization, preservation, and storage.

Provides leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities. Develops and implements archival policies and procedures with regards to processing, documenting, and accessing archival collections. Collaborates with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections.

Supervises and trains archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations.

Creates and maintains digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities. Collaborates with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies.

Coordinates and facilitates archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. May be required to move and/or lift up to 40 lbs and utilize a step ladder with or without accommodation. Coordinates outreach events, tours and behind the scenes programs of archives collection materials. Identifies and participates in writing grant proposals.

Prepares, maintains, and manages the Archives' budget.

Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives.

Performs other duties and assists with special events as assigned.


MLS or equivalent from an ALA-accredited program with an emphasis in archives and 3 years of relevant experience.

Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools, and finding aids.

Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections.

Knowledge of current metadata standards used for describing digital materials, such as image, text, sound, and video.

Knowledge of and experience in using archival and museum collection management systems and/or content management systems.

Ability to move and/or lift up to 40 pounds with or without accommodation.


Preferred qualifications include:

- Certified archivist.
- Experience conducting independent scholarly research.
- Experience with digitization of collection items to include works on paper.
- Working knowledge of The Museum System (TMS).
- Experience in conservation techniques and digitization, digital preservation practices and standards.
- Successful grant writing experience.
- Experience working with volunteers.
- Ability to cultivate and maintain effective relations with donors.
- Experience with promoting collections through social media.

Other Information

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or [email protected]

Anticipated Salary Range

Anticipated Salary Range of $50,000 to $60,000 / year + Florida state benefits available.

Pay Plan

This is an A&P (Administrative and Professional) position.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested apply at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Open until filled

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 9/8/2018
Application Due: 10/9/2018
Work Type: