Administrative Assistant (REQ. 28674)

Job description

Under the direction of the Office Manager, the Director of Development, and the Communications Manager, provide administrative, operational and support services for UCLA Extension’s Dean's Office, and provide direct administrative support for the Director of Development, Communications Manager and Office Manager. Duties include: interaction with university officials and departments at all levels, and with community representatives and other external client groups; organization of daily and long-range activities; processing of correspondence; management of gifts and scholarships; maintenance and scheduling of calendars and internal communications channels; providing general office/administrative support to the Office of the Dean; and other duties as determined by the Office Manager, Director of Development, or Communications Manager.

Successful candidate must be able to research, write, edit, and proofread to independently compose grammatically correct, concise, logical letters, memos, reports, proposals, social media posts, internal blog posts, photo captions, and forms.   Mathematical skills sufficient to process routine financial records and reimbursements.  Skills in handling confidential matters with discretion, tact, and sensitivity.  Ability to perform assigned tasks with minimal supervision, and to independently organize workflow and complete assignments in order of priority, under conditions of fluctuating workload with frequent interruptions and distractions and assignments from multiple supervisors.  Working knowledge of Microsoft Office including Word, Outlook, Access, Excel. Ability to maintain confidentiality of donor and other sensitive departmental information.   Knowledge of university gift processing and policy procedures preferred.     Working knowledge of Blackbaud CRM, and PMATS (Prospect Management and Tracking System), preferred.

Serving a vital community outreach and engagement role for the UCLA campus, UCLA Extension is the largest organization of its type in California. UCLA Extension is entirely self-supporting, receiving no state or campus funding for its operations.

The target salary for this position is: $23.30/hour.

Please submit resume and cover letter to Roksana Bahram, Human Resources via the UCLA Career Opportunities website at: using Requisition 28674 or via the following quick link:

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No: 28674
Posted: 9/7/2018
Application Due: 11/6/2018
Work Type:
Salary: $23.30 hourly