Director of Student Activities

Location
Notre Dame, Indiana
Posted
Aug 31, 2018
Institution Type
Four-Year Institution

Title of Position: Director of Student Activities               

Department: Student Life       

Reports to Supervisor: Dean of Students

FLSA:  Exempt

Holy Cross College’s Mission: The Mission of Holy Cross College is to educate and form global citizens with the competence to see and the courage to act. Holy Cross is a Catholic college that advances the apostolic mission of the Brothers of Holy Cross. Our practical, experiential, liberal arts curriculum applies timeless truths to contemporary life and leads people to wholeness in the image of Christ.

Our hiring practices reflect this missional commitment to being a Christ-centered institution.

Typical Schedule: This is a 12-month position.   

Purpose: The Director of Student Activities will lead the design, coordination, implementation and assessment of campus-wide events, activities, programs, and learning initiatives to increase retention, student engagement, and student affiliation with the College.

Essential Job Duties:

Student Programming Coordinator

  • All administrators, faculty and staff are called to assist students in their formation to be Christ-like students and thus must embrace and advance the Holy Cross mission of the College in all professional activities.
  • Creation, development, implementation, and assessment of a well-balanced calendar of programming, consisting of activities in the following areas: social, educational, cultural, and recreational programs that are developed in coordination with faculty, staff and students based on student interests, needs, and institutional mission. 
  • Develop the planning and implementation of (but not limited to):  SOAR (Saints, Orientation, Advising and Registration), Welcome Weekend, Fall Fest, and Senior Week. 
  • Serve as a major partner for campus events including (but not limited to): Welcome Home Picnic, Parents Weekend, and MLK Day Celebration.
  • Implement all student programming activities including utilizing a wide range of publicity vehicles, timely planning of event details, attendance at events as appropriate, and supervising student volunteers as the event requires.
  • Evaluation of all student programming activities and services to ensure quality programming soliciting feedback through a wide array of mechanisms including student input, surveys, and focus groups. Assessment results should be used to make improvements/changes in student programming to reflect a changing student population and institutional direction.
  • Compile and submit monthly reports, including program/activity numbers and program/activity evaluations to the Dean of Students.
  • Prepare and maintain a campus-wide master calendar that is inclusive of all student activities occurring within the tri-campus community.
  • Oversee contracts, travel releases, transportation, risk assessments, safety, and facility requests for programs, activities, and events. Ensure timely planning of program, activity, and/or event details, along with monitoring attendance at programs, activities, and events.
  • Manage College Intramurals, coordinating leagues (flag football, basketball, etc.) and one-day events (sand volleyball, 3-on-3 basketball, etc.). Work cooperatively with the Director of Athletics and Pfeil Athletic Center for facility use requests.  Train and supervise student intramural chair and game officials.
  • Manage the budget for Student Activities, using resources and finances with fiscal and institutional responsibility.

Advisor to Student Government Association/Student Organizations

  • Work with Student Government Association (SGA), and club and organization presidents and faculty advisors, to ensure active participation by clubs/organizations within established College guidelines.
  • Work with faculty advisors to ensure appropriate supervision of club/organization activities and organizing student volunteers in order to ensure adequate staffing of all programs, activities, and events.
  • Coordinate fall and winter retreats/training for SGA members. Attend weekly SGA meetings, and ensure the fiscal responsibility of SGA.
  • Educate students in the principles of effective leadership and student programming.

    Administrative Responsibilities

  • Supervise student work-study staff by developing job descriptions, outcomes, and evaluation process for student staff, and by providing mentoring and routine periodic feedback.
  • Coordinate student work-study payroll items related to new student employment documents; timely approval of time cards and submission of stipends for SGA, intramurals and/or special events.
  • Oversight and management of the Student Activities budget.
  • Essential Personnel and on-call responsibilities.
  • Other responsibilities as assigned.

    College Resource

  • Participate in a variety of College-wide events to ensure visibility and availability, such as, but not limited to: Accepted Students Day, Commencement, and Admissions Open Houses.
  • Partner with College colleagues to collaborate and coordinate campus-wide events.  Partners include, but are not limited to, Residence Life and Housing, Campus Ministry, Athletics, Development, Campus Dining, and Admissions.
  • Participate in divisional and College-wide committees and projects as assigned.

Minimum Education, Skills, and Ability:

  • Bachelor’s Degree required.  Master’s degree in higher education, college student personnel, or student affairs administration preferred.
  • Experience with adolescent or college age students in a programming or residential position.
  • Understanding and embracing of the structure, mission, and values of institutions of Catholic higher education.
  • A commitment to the concepts of community and the integration of mind, body, and spirit within the context of the Congregation of Holy Cross and the mission of Holy Cross College.
  • Demonstrated ability to work collaboratively in higher education with faculty, staff, and students.
  • Knowledge of Student Affairs issues and willingness to embrace the “ethic of care” approach to Student Affairs.
  • Supervisory experience, particularly training and coordinating volunteers.
  • Effective interpersonal skills, including a willingness to create a welcoming environment for all people.
  • Ability to design, coordinate, implement, and evaluate programs, activities, and events with and for students.
  • Ability to manage complex situations and multiple responsibilities simultaneously, mixing long-term projects with short-term, urgent, or immediate demands.
  • Capacity to manage stress and maintain personal and emotional stability in a demanding work environment.
  • Strong communication skills, both written and oral, with a facility for public speaking.
  • Strong organizational skills, with a demonstrated attention to detail.
  • Competent with technology (MS Office Suite, including Word, Excel, Outlook) and ability to learn new systems.
  • NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified. Duties, responsibilities and activities may change at any time with or without notice.  Employment at Holy Cross College is ‘at will’ meaning that either the College or the employee can end the employment relationship at any time, with or without cause, with or without notice. Holy Cross College is an equal opportunity employer. All employment decisions are based on qualifications and are made without regard to race, color, national origin, age, sex, disability, or any other legally protected status.  Interested candidates should submit resume, cover letter and three references (names and contact information) via email to Human Resources hr@hcc-nd.edu.   Position open until filled.

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