Assistant Director, On-Campus Engagement

Job description

Job no: 496118
Position type: full-time
Location: Lewisburg, PA
Categories: Development / Alumni Relations

The division of University Advancement includes four major areas: Development, Advancement Services, Alumni Relations, and the Career Development Center. As a part of Advancement, the Assistant Director for On-Campus Engagement is a member of the On-Campus Engagement team within the Office of Alumni Relations.

This position has primary responsibilities that achieve Advancement, Alumni Relations, and On-Campus Engagement strategic goals and objectives in the areas of Homecoming Weekend, the Reunion Program, and alumni affinity events. This position focuses on teamwork and shares ownership in the On-Campus Engagement team's success.

This position reports to the Senior Associate Director and Program Director for On-Campus Engagement.

All University Advancement staff members are expected to contribute to Bucknell's commitment to diversity and inclusion.

Essential Functions:
The Assistant Director for On-Campus Engagement is an Alumni Relations professional expected to lead increases in Bucknell alumni engagement through the following responsibilities for Alumni Relations On-Campus Engagement:

Class Reunion Volunteer Management
Participate in the recruitment of alumni to serve in class reunion volunteer positions for the Reunion program
Serve on a team of staff who strategize and create objectives and plans to purposefully leverage volunteers for increases in class engagement through empowerment, training, and relationship management
Through empowerment, coordinate and guide the work of leadership volunteers across multiple reunion classes

Complex program design, planning, leadership, and management for major and key portions of Reunion Weekend, class engagement (according to the On-Campus Engagement distribution of programming and management), as well as portions of Homecoming Weekend and on-campus alumni affinity events/activities according to defined policies and objectives.
Ownership of event and program strategic objectives that support the higher-level On-Campus Engagement, Alumni Relations, and University Advancement strategic goals.
Program design and alumni experience that fulfills strategic engagement objectives.
All aspects of operations, including coordination of partners, risk management, safety and security, accessibility considerations, quality management, event coverage strategies, directional materials, campus resources, etc..
Recruitment, training and management of event staff (including University Advancement staff and students as needed).
Partners with and manages relationships with other constituents, including alumni, Alumni Relations, Advancement, students, other campus partners, and external vendors.
Manages program marketing to help increase engagement.
Manages costs to help remain within budget, especially for large events that are a significant portion of the complex On-Campus Engagement budget.
Completes program effectiveness assessments, reports, and develops continuous improvement plans.

Creates reports (i.e., executive-level summaries, charts and graphs for trending, operational/management reports, and data pulls) as needed for On-Campus programs for monitoring, tracking and capturing program status and progress toward objectives

Serve as a liaison (as needed or assigned) to groups such as special project committees
Steward alumni engagement through the on-campus Alumni and Summer Guest Program, working in partnership with the Events Management office
Assist with payables and receivables for On-Campus Engagement
Participate in On-Campus Engagement and Alumni Relations continuous improvement efforts
Commit to the On-Campus Engagement team's development, camaraderie, success, and adherence to all appropriate and necessary policies, guidelines, practices, and principles
Performs other duties as assigned

Minimum Qualifications:
Bachelor's degree
At least two years of direct experience in alumni relations or development work
At least one year of volunteer management experience
At least three years of event planning experience, demonstrating a focus on details, attendee experience, and risk management
Demonstrates management of and respect for confidential and sensitive information
Experience that shows advanced user skills in Microsoft Word, Excel and PowerPoint
Experience using reporting and customer relationship management software products
Demonstrates strong communication and relationship management skills with the ability to effectively handle a broad range of interpersonal contacts
Strong time management skills, with the ability to manage ongoing and overlapping projects
Demonstrates ability to interact with alumni, parents, friends, and members of the Bucknell campus community in a highly professional manner
Valid U.S. driver's license

Preferred Qualifications:
Experience with event registration systems and processes
Experience with Blackbaud, preferably the advancement CRM module

Physical Demands:
Must be able to lift 25 lbs.

About Bucknell

Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell's 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.

Bucknell's beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community

Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.

The city of Williamsport is about a 30-minute drive from campus, and Penn State University's main campus is about an hour away, as is Harrisburg, Pennsylvania's state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.

The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell's surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.

Advertised: 28 Aug 2018 Eastern Daylight Time
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Job No:
Posted: 8/29/2018
Application Due: 10/28/2018
Work Type: