Grants Manager

Job description

Posting Details
Min Salary
The salary minimum for this position is $42,112 annually (paid on an hourly basis) Compensation is commensurate with education and experience.

Working Title
Grants Manager

Campus Location


Position Type
Staff Full-time

Posting Text
Posting Number

Job Summary

First Review of Applications: September 17, 2018

Aims Community College at a Glance:
Aims Community College, locally governed, locally funded, is a debt-free and progressive community college with centralized administrative services located on the Greeley Campus, which supports three additional locations. Situated on the front range of the Colorado Rockies, serving over 8000 learners annually, Aims Community College prepares students for success in more than 200 degree and certificate programs. Our wonderful staff, faculty, and administration work as a team to ensure excellent service. This commitment was recognized by The Denver Post and Monster Jobs as the "Best Place to Work" in 2018!

Purpose: Build a Stronger Community
Vision: First Choice - The Recognized Leader in Learning and Student Success
Mission: Provide knowledge and skills to advance quality of life, economic vitality, and overall success of the diverse communities we serve.

2018-2023 Strategic Directions:
Empower Students to Succeed
Enhance Operational Performance
Enrich Northern Colorado Economic Development

Job Summary:
Reporting to the Executive Director of Institutional Research (IR), the Grants Manager will assist the College and the Foundation to obtain external grant funding and restricted funds in support of the College's strategic goals. The Grants Manager will serve as the institution's grants director, small grants writer, administrator, coordinator and liaison.
The ideal candidate for the Grants Manager position will be independent and goal-oriented with a highly meticulous and organized personality. This person will be overseeing many details and regulatory materials and will serve as the subject matter expert on numerous grants and will train/advise college constituents on regulatory policies.

Duties, Roles & Responsibilities:
Grants Administration:
1. Responsibilities include, but are not limited to oversight, coordination, and assistance to project directors for post-award project management issues; assist project directors in developing and submitting progress reports as required by grantors; assist project directors in the development of budgets, getting funder approval for budget modifications, and other funder approvals as necessary; process, distribute, collect and maintain Time and Effort Certification Reports; coordinate grant closeout, collect project documentation materials from project staff at time of project close out; and, record/document maintenance through appropriate archival storage.
2. Provide interpretation and guidance of grant requirements and compliance such as reporting and use of budget/funding; act as liaison with designated College accountant and project/grant manager; ensure compliance of grant award requirements and funding agency rules and regulations.
3. Maintain contact with grantors, negotiate awards/contracts with both grantors and sub-awardees, provide coordination with Financial Services and other College units for the oversight of College grants in relation to applicable institutional and federal regulations, provide project oversight and assistance to ensure funded programs meet grantor expectations and requirements, maintain ongoing communication and reporting relationships with grantors, and represent Aims at conferences held by government agencies and other entities as appropriate.
4. Maintain tracking system for monitoring the status of grants including reporting requirements, timelines, etc. and use the system to follow up and ensure compliance with reporting and other requirements.

Proposal Development:
1. Provide recommendations and leadership in proposal development with College and community constituents by facilitating planning sessions that identify goals and objectives of potential proposals, encourage College Faculty/Staff to develop proposals, and provide extensive proposal development and coordination assistance throughout the process to include writing assistance and assistance with submission.
2. Development of proposals in-house (when not available through other means); draft grants regularly; collaborate with college personnel to collect, review, and consolidate relevant information; draft grant narratives; compose/ create letters of inquiry, support and commitment; and, work with proposal developer to integrate proper proposal background and budget for the proposal.
a. This will include, but is not be limited to the identification of internal and community team members, scheduling of meetings, and the facilitation of planning sessions. For all proposals (regardless of initial development (in-house or other Aims entity), responsibilities include editing, revision and submission of the proposal following the required guidelines.
3. Assume primary responsibility for grant pre/post and closeout award management and leadership.
Compliance Implementation and Maintenance:
1. Provide extensive knowledge, understanding and interpretation to College constituents of federal and other funder statutes and regulations regarding grants/contracts and how they may affect the College; advisement of College administrators regarding updates and additions to College policies and procedures that are necessary to ensure compliance with applicable Federal statutes and other sponsor requirements; and, collaboration with College legal counsel, Budget Director and other appropriate Aims administrators to draft policy/procedure changes for appropriate College approvals.
2. Primary contact for documentation custodian; project compliance, etc.
3. Establish and/or revise College policy, procedure, and/or guidelines related to grant compliance.
4. Identify potential compliance issues, communicate with all staff involved and with the College administration, propose a timeline and a solution to the problem, communicate with the grantor and rectify any issues immediately.
5. Responsible for compliance oversight and accountability for grants.
Research of Funding Opportunities:
1. Conduct program related research from diverse and relevant sources to support proposal positioning and institutional fundraising strategies; must have a firm understanding of available resource and research tools; establish and maintain relationships with local, regional and national funding agencies and organizations; investigate potential grantors based on College mission and priorities; identify and disseminate information about grant opportunities that match Aims' mission and priorities; and, identify and disseminate information about potential grantors to College administration.
Institutional Approval of Proposals and Submission:
1. Initiate the process by explaining the specific grant essentials to and getting authorization to proceed from appropriate approval authorities. The authorized and completed grant must be shepherded through the process to include, but not limited to: coordinating with senior management and college administration, getting legal review, obtaining final signatures (in a timely manner) and, submission of proposals via appropriate mechanism- online or paper.
Other duties as assigned.

Minimum Qualifications

Applicants must be currently authorized to work in the United States on a part/full-time basis.
1. Bachelor's degree in related field
2. One (1) year of experience in grants administration, compliance and proposal development, or equivalent combination of education and/or experience.
3. Experience using current telecommunications methods.
4. Ability to meet deadlines.
5. Strong interpersonal skills and the aptitude to work effectively with others.
6. Ability to communicate effectively both orally and in writing.

Knowledge, Skills and Abilities:
1. Knowledge of student development theory and programs.
2. Skill in supervisory practices and techniques; skilled in presenting ideas and concepts orally and in writing.
3. Ability to communicate effectively

Preferred Qualifications

1. Two (2) year's experience in Grants, Higher Education or general education work experience.
2. Ability to communicate and train complex information and regulations to diverse constituents.

Posting Date

Open Until Filled
Special Instructions to Applicants
First Review of Applications: September 17, 2018

• The Application is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
• Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the "Work Experience" section on the application. We must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.

• If an Application is considered "Incomplete", the application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if "see resume" (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the "Required Documents" section of the posting.
• Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

Equal Opportunity Employer
Notice: Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, sex, sexual orientation, race, religion, national origin, marital status or disability. The goal of Aims is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Employment Requirements
Screening/Selection: All applicants may apply on line at If you need assistance with this process please contact Human Resources.

Initial screening will be conducted by a committee based on completed application materials.
Please be prepared to submit the following if required:

• Cover Letter addressing qualifications relative to position requirements,
• Resume,
• Diversity Statement (your personal statement on diversity),
• Teaching Philosophy (for faculty positions only) and,
• Transcripts (if applicable). Official transcripts will be required if hired.

o Faculty: Applicants must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services ( or Association of International Credential Evaluators ( lists members who may be contacted for assistance in evaluating foreign credentials.

All application materials become the property of Aims Community College. All application materials must be submitted by the closing date posted. The screening committee will select finalists for interviews.

Quicklink for Posting

Supplemental Questions
Required fields are indicated with an asterisk (*).

  1. * The application instructions and information section on the application states that you must clearly document job duties performed that relate to minimum qualifications, etc. in the "Work Experience" section on the application. Please acknowledge that you have read and understand what is expected and that the initial review of applications will focus only on what is listed in the Work Experience section and not other required documents such as your resume.
    • Yes, I meet the minimum qualifications and have documented this in the Work Experience section.
    • No, I do not meet all of the minimum qualifications however I have documented my experience in the Work Experience section.
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Ed.D.
    • PHD
    • Professional Degree
  3. * For recruitment statistics, please list where you found this job posting.
    • Aims Website
    • Internal Posting
    • Personal Referral
    • HigherEdjobs - Diversity and Inclusion
    • LinkedIn
    • Facebook
    • Denver Post
    • Greeley Tribune
    • Local Newspaper Ad
    • ACCT Executive Search
    • Weld County Employment Service
    • Other Source

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Copy of Transcripts
  4. Diversity Statement
Optional Documents
  1. Curriculum Vitae
  2. Other Document
  3. Certifications





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Job No:
Posted: 8/28/2018
Application Due: 10/1/2018
Work Type: