Dean, Research, Planning, & Institutional Effectiveness

Job description

Dean, Research, Planning, & Institutional Effectiveness
San Jose/Evergreen Community College District

Salary Range:

$127,760 - $151,403 Annual Salary (Range M30: Management 2017-2018 Salary Schedule). Starting salary placement is generally at Step 1.

Benefits Available:

Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Supervisor positions also include 22 vacation days, 18 holidays, 12 sick leave days and 6 administrative leave days per year.

Employment Start Date:

As soon as possible.

Position Summary:
The Dean of Research, Planning and Institutional Effectiveness reports to the Vice President of Academic Affairs located at Evergreen Valley College. This is a full time, 12 months per year, academic management position.
Position Purpose:

Under the direction of Vice President Academic Affairs or assigned administrator, the Dean of Research, Planning and Institutional Effectiveness is responsible for providing leadership for institutional research for all College functions, programs, service and activities throughout the continuous assessment and analysis of student needs. The position supports and coordinates the development and maintenance of an institutional strategic planning and program review process to meet compliance with state, federal, district and college requirements; insures accuracy of accrediting commission, state and federal reports on student outcomes to insure continued and enhanced funding; organizes and supports accreditation activities; and acts as the Accreditation Liaison Officer with the College's accrediting commission.
Nature and Scope:

Incumbent in this role must be able to provide visionary and effective leadership, provide reliable, complete and understandable data and information to inform academic or non-academic decision-makers about the College's effectiveness in serving our students' and communities' educational needs. Incumbent develops, maintains, and uses institutional databases to support decision-making, budgeting, assessment and evaluations, accreditation, program review, enrollment management and trend analysis, student equity and student success studies. This leadership position requires the ability to work independently in a complex, fast-paced environment with a high level of accuracy, reliability and collaboration.
Duties and Responsibilities:

1. Plan, organize, design, coordinate and implement a comprehensive program of research projects for the College.

2. Act as the Accreditation Liaison Officer; assist the Vice President of Academic Affairs by providing research, analysis and organizational support for accreditation including the self-evaluation and other reports required by the accrediting commission.

3. Organize, coordinate and monitor on-going implementation of accreditation agendas and recommendations; articulate accreditation activities with the District as necessary; and provide regular progress reports to the College and administration.

4. Direct or perform studies for College, District, state and federal accountability measures; assure accuracy and integrity of all College data; submit reports as required.

5. Support and organize program review and other key initiatives in institutional planning, institutional accountability, effectiveness and decision-making.

6. Audit and release official information about college student enrollment, faculty, student and staff characteristics.

7. Provide data and analysis to support resource development and grant applications, implementation and follow-up reports as necessary; coordinate with District staff as required.
8. Direct and coordinate institutional research information exchanges with other institutions.

9. Conduct student equity research including success, persistence, basic skills and graduation and transfer rates; assure compliance with established regulations; participate in the preparation of mandated student equity plans.

10. Integrate statistical and planning software, processes and models including data warehousing and client server database procedures with academic master planning. Retrieve information from the District database; verify and interpret results from both internal and external sources for use in a variety of on-line and printed reports.

11. Prepare local and state matriculation reports; develop and maintain College matriculation databases; work with District Information Systems to develop, maintain and enhance matriculation databases and query tools; provide research support for all components of matriculation.

12. Coordinate, direct and supervise the activities/services of assigned staff in providing services to faculty, staff and administrators resulting in their ability to perform desktop research via a web-based system for user access of data and information.

13. Promote creativity and innovation in the development of research projects and services within the Research and Institutional Effectiveness department.

14. Promote research projects and services and encourage collaboration, teamwork and positive working relationships among administrators, faculty, staff, and community leadership.

15. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, develop, and discipline personnel according to established policies and procedure.

16. Develop, maintain and control the departmental budget.

17. Perform related duties and responsibilities as assigned.


Knowledge of:

1. The education process, instruction, role of faculty, curriculum, student services, student learning outcomes and accreditation.

2. Research and planning methods and techniques to include both qualitative and quantitative processes.

3. Software and models including current technical aspects of data mining, information management and other related web-based technologies.

4. Computer software associated with research, such as spreadsheet, statistical software, data warehousing, databases, inter/intranet, operating systems and networks, etc.

5. Accreditation standards and reports, the California Education Code and Title V regulations.

6. The California State Institutional Effectiveness Partnership Initiative.

7. Planning principles, especially in relation to higher education.

8. Budget preparation and control.

9. External data reporting, such as IPEDS.

10. Applicable laws, codes, regulations, policies and procedures.

Skills and Abilities:

1. Exercise leadership in the areas of research, planning and institutional effectiveness.

2. Plan, coordinate and conduct research, studies, and surveys related to assessment, planning and evaluation of college programs.

3. Prepare analytical reports and recommendations.

4. Interpret, apply and explain plans, research findings, rules, regulations, policies and procedures.
5. Communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships; make presentations to large and small groups.

6. Recruit, train, supervise, and evaluate personnel.

7. Plan and organize work to meet schedules and time lines.

8. Organize and chair meetings, lead workshops, facilitate group discussions, and involve faculty and staff in idea generation, goal setting, and decision making.

Minimum Qualifications:

1. Master's degree in a field related to research.

2. Three years of increasingly responsible experience administering, designing, and effectively maintaining an institutional research program.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications:

1. Experience with strategic planning at a college level.

2. Experience with accreditation reports.

3. Teaching experience.

4. Bilingual.

5. Doctorate degree in research or related field.

Physical Demands:

Working Conditions

1. Typical office environment.

About San Jose/Evergreen Community College District - Management:

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

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Job No:
Posted: 8/24/2018
Application Due: 7/4/2019
Work Type: