Associate Director for TRIO Programs - Office of Minority Student Affairs ( A1800376 )

Job description


Office of Minority Student Affairs

University Of Illinois at Urbana-Champaign

The Office of Minority Student Affairs (OMSA) at the University of Illinois at Urbana-Champaign is accepting applications for the position of Associate Director for TRIO Programs. As a new position, the Associate Director for TRIO Programs will join a team of professionals making transformative moves to improve collegiate access, academic success, and graduation for TRIO students (e.g. student who identify as first-generation, historically underrepresented, low-income, disabled, and/or academically underperforming, etc.). Utilizing experience and expertise the Associate Director for TRIO will take a lead role in ensuring the successful implementation of our approved federal TRIO grants, and in assisting the director in providing day to day oversight for the four TRIO programs at Illinois (i.e., Upward Bound, Student Support Services, McNair, and Talent Search). Anchored in campus' strategic plans, this position will help OMSA enhance its contribution to our land grant mission of service.

We invite highly capable, innovative, and results-oriented candidates to apply for this great opportunity.

Primary Position Function/Summary:

The Associate Director for TRIO Programs will provide supervision, oversight, implementation, and evaluation for pre and/or college students participating in federal TRIO and other outreach programs that promote collegiate access, student success, retention, persistence, and graduation.

Major Duties and Responsibilities

  • Assist the Director in ensuring the Office of Minority Student Affairs' federal TRIO programs achieve their approved objectives by developing, implementing, supervising, and evaluating the strategies employed to meet each programs' objectives in compliance with their approved proposal, federal legislation, regulations, and guidance; campus policies, and department protocols.
  • Provide leadership for grant funded staff in the absence of the director.
  • Supervise hiring processes for the TRIO Programs and make hiring recommendations for review and directorial approval.
  • Assist the Director with supervising and evaluating designated staff, including conducting staff performance reviews and developing and implementing staff development and staff performance improvement initiatives.
  • Screen applications and eligibility requirements and make recommendations for participation in TRIO programs.
  • Prepare and submit budget requests for review by Director.
  • Assist with grant writing activities including research and drafting sections.
  • Develop and maintain positive relationships and collaborations with target schools, community and faith-based agencies, educational organizations, and campus units.
  • Review, revise, and recommend protocols design to enhance operational efficiency, programmatic transparency, and protection of minors.
  • Maintain accurate audit ready records (e.g., applications, service delivery, financial transactions, inventory, etc.).
  • Monitor and account for the resources and inventories under supervision consistent with campus policies and procedures.
  • Represent the Director at meeting and events as requested.
  • Complete and submit accurate monthly, annual, and other reports for the Director.
  • Monitor security of and access to databases, student records, and other sensitive information.
  • Develop, implement, supervise, and assess student outreach and pre-college visits for the department.
  • Create policy and curriculum recommendations for outreach programs.
  • Lead, oversee, or assist with the planning, implementation, and evaluation of major events and initiatives.
  • Maintain active participation, including leadership roles, in state, regional, and/or national associations.
  • Assist the Director with advancement opportunities.
  • Give regular presentation on services and topics related to the position for internal and external stakeholders.
  • Overnight travel, evening and weekend duties are required.
  • Assume additional duties as needed to further the mission and meet the operational demands of the department.

Required Education:

Master's degree in Education or a related field. Other fields will be considered if the required experience is met.

Required Experience:

At least five years of full-time professional experience: (1) designing, coordinating, and/or overseeing programs related to the position (e.g., federal TRIO programs, outreach programs, retention programs, academic support services programs, student advising or mentoring programs, etc.). (2) Supervising professional staff; (3) managing budgets; and (4) writing and reviewing grant proposals is required.

Preferred Experience:

Prior work in multiple TRIO programs or related program programs (e.g., GEAR UP), successful TRIO grant writing; program evaluation or learn outcomes assessment; classroom teaching; strategic planning, events planning; marketing and/or communication; and familiarity with Blumen, Banner, or similar records management systems.

Required Knowledge, Skills, and Abilities:

Knowledge of education issues, barriers, trends, and research related to first-generation, low-income, and historically underrepresented students. Ability to work with minimum supervision. Excellent judgement and problem-solving skills. Ability to thrive in, fast-paced and data-driven environment. Excellent communication skills. Ability to think quickly, critically and creatively.

Background Checks

This is a security-sensitive and protection of minors position. The chosen candidate is required to pass an extensive criminal background check prior to starting the position.

Appointment Status: This is a 12-month, full-time Academic Professional position.

Salary: Commensurate with experience and includes an excellent benefits package.

Start Date: As soon as possible.

Application Procedures

Please complete your application profile at and upload: (1) cover letter addressing qualifications, experiences, and how you comply with requirements; (2) a resume with specific month and year for dates of employment; and (3) contact information, including relationship to applicant, for three references. Submission of materials in one PDF document is desired but not required. Degree verification is required upon acceptance of contingent offer letter.

Incomplete materials will not be considered. Applications may be reviewed and interviews may occur immediately but will continue until a suitable candidate is identified. To ensure full consideration, submit your completed materials by July 3, 2018; no appointments will be made prior to this date. Completed materials submitted after July 3, 2018 will be considered only as needed. Faxes, mail, or hand-deliveries will not be accepted.

For additional information regarding the application procedures, please contact:

Office of Minority Student Affairs

Human Resources

217-333-0054 (phone)

[email protected]

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability or criminal conviction history. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity. (

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: Student Affairs
Category: Academic Professional
Title: Associate Director for TRIO Programs - Office of Minority Student Affairs ( A1800376 )
Open Date: 07/03/2018
Close Date: 07/06/2018
Organization Name: Ofc Minority Std Aff





Diversity Profile: University



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Job No:
Posted: 8/12/2018
Application Due: 8/16/2018
Work Type: