Administrative Aide III, S03481

Job description

Montgomery College is Maryland's premier community college, serving more than 60,000 students each year through credit and noncredit programs. We are dedicated to providing an exceptional education for all of our students, and we recognize that our faculty and staff are integral to our continued success. We give employees the environment, tools, and opportunities they need to make a difference.

Job Title
Administrative Aide III, S03481

Job Description Summary
Administrative Aide III, S03481

Montgomery College, Rockville Campus, has an immediate need for a full-time Administrative Aid III, S03841 with the Disability Support Services department. The work schedule is Monday - Friday, 8:30 a.m.-5:00 p.m. Position is non-bargaining, non-exempt, and grade 23. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College.

Montgomery College is a public, fully accredited, open admission institution. Led by President DeRionne P. Pollard, Ph.D., Montgomery College is dedicated to student success and widely recognized for the quality and scope of its academic programs. Do you want to join us in our mission of providing an exceptional education and fostering student success? The faculty and staff of MC are integral to our continued excellence. We are looking for dedicated professionals for opportunities throughout the College.


The Administrative Aid III position within the Disability Support Services (DSS) Office is responsible for providing administrative office management and support to an office that works with diverse disabilities (college-wide) and values inclusion. Duties include but are not limited to establishing and maintaining the office system, acting as the administrator of the web-based DSS student file management system, preparing accommodation letters for students requesting services, assisting with the intake process for prospective students, and providing friendly and welcoming front-line customer service for DSS. The Administrative Aid III position will have either knowledge of or ability to learn quickly the Americans with Disabilities Act Amendments Act (ADAAA) of 2008 and Section 504 of the Rehabilitation Act of 1973. Successful candidates must possess excellent organizational and communication skills, ability to utilize a variety of computer applications, and the ability to work in a dynamic and fast-paced environment.

Job Description

Duties include but are not limited to:

  • Establish and maintain office systems and procedures which support the Disability Support Services department
  • Act as office Administrator of web-based DSS student file management system
  • Assist students with disabilities with the intake application process
  • Provide front-line customer service for visitors, incoming and returning students with disabilities
  • Assist DSS faculty with annual events and the production of materials for classroom use, professional presentations, and department initiatives
  • Prepare and process purchase requisitions and direct payment forms for supplies, equipment, furniture, professional publications and professional membership renewals for the department
  • Prepare and submit monthly P-card expense reports, transaction logs, receipts, and statements to the Dean's office
  • Coordinate and implement provision of non-academic accommodations
  • Extract student information (run queries) from the Banner Data Warehouse to use in statistical reporting, enrollment reports, tracking trends and changes in disability reporting, searching for scholarship candidates, and information for DSS and Workforce Recruitment Program mailings.
  • Periodically update the DSS web page content and DSS forms
  • Provide administrative support to DSS faculty and staff, college-wide

Required Qualifications:
  • High School diploma or GED, including or supplemented by courses and/or training in office and/or document management.
  • At least 5 years' experience in administrative program support and/or office management
  • Working knowledge or an ability to quickly learn the Americans with Disabilities Act Amendments Act (ADAAA) of 2008 and Section 504 of the Rehabilitation Act of 1973.
  • Demonstrated skill in computer applications: MS office (Word, Outlook, Excel, PowerPoint, Publisher, Access), Windows OS
  • Knowledge of current office procedures and practices as applied to the provision of general office service and the support of department programs, including; business English, spelling, grammar, and conventional styles of written communication used in the environments of office, the College community, and disability services
  • Ability to use various office machines including imaging station, scanner, photocopier, and multi-line telephone system
  • Excellent oral and written communication skills
  • Ability to prioritize and multi-task
  • Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Preferred Qualifications:
  • Experience working with people with disabilities
  • Earned Associates Degree or equivalent credits
  • Knowledge of Banner and/or other student information systems
  • Knowledge of Family Educational Rights and Privacy (FERPA)
  • Knowledge of Accommodate System by Simplicity

Application Process:
  • Apply online at
  • Online applications must be received by August 24, 2018
  • For consideration, you must include dates of employment in your application or attachment and submit a cover letter.

As a condition of employment, the following are required at the time of hire:
  • Successful completion of a background check.
  • Participation in a retirement plan.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

Closing Date
Friday, August 24, 2018

Montgomery College is a tobacco-free and smoke-free workplace

For disability-related accommodations, please call 240-567-5353

or send an email to: [email protected]

Montgomery College is an academic institution committed to promoting

equal opportunity and fostering diversity among its student body, faculty, and staff.

About UsI am proud of the work of Montgomery College. It is a remarkable organization, focused on student excellence, equity, and inclusion. We are intentionally building a college that takes responsibility for equitable outcomes and successful pathways for all of our students.

I am committed to hiring faculty, staff, and employees who embrace this vision-and who reflect the diversity of our college community. Our students come to us from more than 160 countries, joining a student body that reflects a changing America, rich in cultural and geographic difference. We are proud of our diversity and our excellence in academic affairs, student affairs, operations, and community advancement.

I am looking for bold, innovative, and courageous faculty and staff to join the outstanding employees of Montgomery College. Are you uncompromising in your focus on student success? Are you rigorous in your attention to equitable outcomes for all students? Do you embrace data, technology, and innovation? Can you stretch to meet the needs of today's and tomorrow's students?

We are truly a unique college. For 70 years, Montgomery College has been on the leading edge, and we intend to stay there. We believe deeply in the mission of community colleges, and we are committed to empowering our students to change their lives and to enrich the life of the community. We hold ourselves accountable for the results.

If any of this resonates with you, I welcome your consideration of the employment announcement below. Make your move-and I look forward to working with you at Montgomery College.

Be well,

DeRionne P. Pollard, Ph.D.

President, Montgomery College

RV - Counseling and Advising
Full time





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Job No:
Posted: 8/12/2018
Application Due: 8/26/2018
Work Type: