Executive Assistant

Job description

The University of Kentucky Center for Applied Energy Research (UK CAER) is seeking an Executive Administrator for the Center Director. This position will provide executive operations management, project management, and office administration support for the Center Director and his direct reports to further UK CAER's mission. Major responsibilities include: supporting the Director's Office as they develop complex and dynamic initiatives ranging from financial, strategic, and operational activities; serving as the Center's subject matter expert for travel; facilitating and completing communications with senior level management on special projects to progress completion; modeling and displaying service excellence and commitment to excellent customer service; providing operational support, including the development and establishment of agendas, events, facilitating communication, minutes, ad hoc presentations, etc.; coordinating events and schedule for the Center Director; communicating with upper level management, key stakeholders, and others using clear and concise written and verbal communication; and coordinating and facilitating communications for the UK CAER Advisory Board.

Job Title
Executive Assistant

Requisition Number

Working Title

Department Name
40550:Ctr For Applied Energy Res

Work Location
2624 Research Park Drive Lexington, KY 40511

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

2 yrs

Required License/ Registration/Certification


Physical Requirements

The physical requirements for this position include regularly sitting at a computer workstation for extended periods of time with repetitive motion (such as typing); occasionally pushing, pulling, and/or lifting objects up to 10lbs; and communicating effectively with individuals at various levels across the Enterprise.


Monday-Friday; 8:00 am - 5:00 pm; As an exempt level position, evenings, nights, and weekends will be occasionally required to meet departmental needs. Occasional domestic travel may be required.


A qualified candidate will have good judgement, attention to detail, dependability, accuracy, professionalism, good collaboration, time management, diplomacy, ability to maintain confidentiality, emotional intelligence, ability to multi-task, and organizational, critical thinking, problem solving, communication, customer service, and MS Office (Word, Excel, PowerPoint, Outlook) skills.

Does this position have supervisory responsibilities?

Preferred Education/Experience

Experience in office administration at the executive level.

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Where did you first see this position advertised other than on UK's online employment system?
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Diverseeducation.com (Diverse Issues in Higher Education)
    • HERCjobs.org (Higher Education Recruitment Consortium)
    • InsightIntoDiversity.com
    • Latinosinhighered.com
    • Indeed.com
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





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    Job No:
    Posted: 8/12/2018
    Application Due: 8/23/2018
    Work Type: