Job description

JOB NO.: 95643-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Event Planning, Program Coordination, Management/Supervisory

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 95643-AS

Working Title: Assistant Director for Event Operations

Official Title: SR ADMIN PRGM SPEC(R07BN)

FTE: 100%

Anticipated Begin Date: NOVEMBER 01, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $80,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelors degree required, Masters or other advanced degree in the areas of business, management or education preferred

Minimum number of years and type of relevant work experience:

A minimum of 7 years of progressive management experience required in college unions, college or university conference centers, public venue conference centers, convocation facilities, or other related fields.

Qualified applicants should also possess:

1. Excellent communication, organization and presentation skills
2. A proven ability to supervise, instruct, mentor, guide, and provide positive leadership
3. Ability to create sales plans and manage sales staff to meet budgeted goals
4. A solid understanding of financial management principles
5. Knowledge of and experience with desktop computers, database technology and enterprise software based reservation systems
6. The ability to coordinate the operations of several complex functions simultaneously
7. The ability to represent the Wisconsin Union with sensitivity to customer-relations concerns
8. An understanding of the Wisconsin Union and the University community as a unique setting for social education including knowledge of and sensitivity to current campus concerns and interests
9. An understanding of and a desire to enhance the diverse campus community

License or certificate:

Position Summary:

The Assistant Director of Event Operations is responsible for the coordination of an array of services related to schedule management, meeting planning, conference, sales, campus policy and event production and management. The Assistant Director directs the work of three departments (Campus Event Services Office, Wisconsin Union Event Production, and Wisconsin Union Conference Services) that between them encompass 22 FTE and 70+ student interns, student employees and additional part-time staff to support organization goals.The Assistant Director of Event Operations is expected to develop a thorough knowledge of campus policies as they relate to the Campus Event Services Office and have the ability to exercise sound judgment in the interpretation and applications of those policies, in particular, the University of Wisconsin-Madison (UW Madison) Policies Governing Use of University Facilities and Lands (September, 2003).

The Assistant Director must have an understanding of the Wisconsin Union mission and the University community and the part each plays in providing a unique setting for social education. To accentuate the social education environment, the Assistant Director needs to possess knowledge of and sensitivity to current campus issues and have a demonstrated commitment to the principles of engagement, inclusion and diversity. The Assistant Director is required to have the ability to plan, organize and direct the work of others, to work with student interns and student employees and to relate to student volunteer programmers, Union professional staff and University faculty and staff, community leaders and various other professional contacts. The Union commissioned an assessment of the Event Operations Program as part of developing this position, with an outcome being a number of recommendations for how to strengthen and improve the program. The expectation for the Assistant Director is to use the information gathered during the assessment process and develop feedback metrics to support program improvement.

Additional Information:

The Wisconsin Union Mission
The mission of the Wisconsin Union on the University of Wisconsin-Madison campus is to provide an extensive variety of programs and services for the members of the University community. The Wisconsin Union, the University's Division of Social Education, is an integral part of the educational program of the University, complementing the classroom experience with out-of-class learning opportunities. It is a setting in which students can develop leadership skills and experience personal fulfillment. The Union offers cultural, social and recreational programs that make study and leisure cooperative factors in higher education. The Wisconsin Union provides a variety of facilities and services for the daily use and convenience of the members of the University community - students, faculty, staff, alumni and townspeople.

The Organization
The Wisconsin Union operates two buildings on the UW-Madison campus, the Memorial Union and Union South. Approximately 15,000 people use the Union buildings each day. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by sixteen food service units, twelve non-food units (stores, bowling, billiards, guest rooms, etc.), space rentals and campus vending. Substantial support is also provided by student fees and private gifts. The total annual organizational budget is approximately 60 million dollars. Additionally, each year, the Union's student volunteers and their staff program advisors, through Wisconsin Union Directorate, produce thousands of social, cultural and recreational programs or events for the Madison campus community. A diverse audience of students, faculty, staff and nonstudent Union members attend these events.


Tim Borchert
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Applicants must apply online by submitting a cover letter and resume through the Jobs at UW website: by the consideration date.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Aug 10 2018 Central Daylight Time

Application Close: Sep 9 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 8/11/2018
Application Due: 9/10/2018
Work Type: