Administrative Support Specialist

Location
Charlottesville, VA
Posted
Aug 11, 2018
Institution Type
Four-Year Institution

Working Title: Administrative Support Specialist

Position Type: University Operational and Administrative Staff

Department: Dean's Office, Arts and Sciences

Location: Charlottesville

Posting Date: 08-10-2018

Posting Summary:
The College and Graduate School of Arts and Sciences seeks highly qualified applicants for an Administrative Support Specialist to join the administrative support team in the Office of the Dean.

The Administrative Support Specialist has primary responsibility for coordination and administration of several large, complex, regularly recurring academic processes as well as a number of smaller projects and activities administered through the dean's office. Additionally, the incumbent manages data collection and dissemination of official communications to chairs, directors, and staff in Arts and Science through shareware such Collab and UVa Box, and online content management systems; reviews faculty forms for accuracy and completeness in preparation for signature; coordinates and makes arrangements for dean's office meetings and events as requested; serves as purchaser for catering and travel, as needed; maintains office supply inventory. The incumbent will also serves as a member of the A&S Dean's Office Administrative Team, working collaboratively to support associate deans and senior staff and to ensure the smooth operation of the Dean's Office.

A High School Diploma with at least two years in an administrative support position with experience in project management is required. The incumbent must have experience working in a senior executive office, demonstrated skill in handling fast paced and often competing pressures on one's time. Command of confidentially and tact are required. Applicants must possess a strong interpersonal skill set as well as written and oral communication skills. Ability to communicate effectively with executive level administrators, foundation board trustees, faculty, and students is required. Incumbent must have the ability to work collaboratively in a team environment is essential. Proficiency is using Microsoft Outlook, Word, Excel and experience using shareware, such as Collab and Box are required. Preference will be given to candidates with experience in purchasing or procurement activities. Experience with Oracle Purchasing and/or experience with online content management systems such as Drupal, is a plus.

To apply visit https://jobs.virginia.edu and search for posting #0623824. Complete a Staff Application online; attach a cover letter, resume, and contact information for three references.

Posting will remain open until filled.

Questions about the position should be directed to Ashley Cochran at alc6dk@virginia.edu.

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Required Knowledge, Skills and Abilities:
Working knowledge of office practices in a senior executive office, with demonstrated skill in handling fast paced and often competing pressures on one's time. Command of confidentiality and tact are required, as are strong written and verbal communication skills. Ability to communicate effectively with executive level administrators, foundation board trustees, faculty, and students. The ability to work collaboratively in a team environment is essential.

E-mail a Friend: jobs.virginia.edu/applicants/Central?quickFind=85233

PI103807433

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