Human Resources Generalist

Job description

Hyde Park Campus

454770102 Library Hr

About the Unit
As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University's commitment to research and teaching and to using its intellectual resources to help solve the world's problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars. In pursuit of this mission, the University of Chicago Library's Human Resources team is committed to providing ongoing support and outstanding services to all of our employees. Through a range human resources services and programs, we strive to source, develop, and sustain expertise, skill, commitment, and an innovative spirit in our staff, and to foster a work environment that supports creativity, inclusion, growth, and collaboration.

Job Information

Job Summary:

Reporting to the Director of Library Human Resources, the Human Resources Generalist will serve as principal aide to the Director of Library Human Resources, performing a significant portion of day-to-day Library HR tasks and taking lead on assigned HR strategic initiatives and/or projects. Specifically, this position will lead the academic recruitment and hiring process and in partnership with other Library stakeholders and University Human Resources, provide consultation on employee relations, benefits, and academic leaves of absence. The Human Resources Generalist will work closely with the HR Director to review, determine, and implement best practices in facilitating the HR goals for the Library. Responsibilities are varied and complex requiring a high degree of confidentiality, discretion, independent judgement, and initiative.


  • Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement.
  • Build credible relationships across the organization to help facilitate effective employee communications, problem solving and solution based outcomes.
  • Serve as a member of Library-wide committees, manages day-to-day Workday processes and manages Loop website maintenance.
  • Assist with the development and maintenance of HR metrics and ad hoc reports.
  • Proactively alert HR Director on all potential HR issues and prepare potential solutions.

Employment Services:
  • Provide full cycle recruitment for academic positions to include coordinating the creation of job descriptions with hiring manager, creation of job requisitions, sourcing candidates, pre-screening and interviewing. Posts positions to appropriate library sites and other appropriate venues.
  • Coordinate and document searches comprehensively which may include gathering and synthesizing information from other offices.
  • Assist in identifying a diverse candidate pool through networking and outreach.
  • Assist Library HR with staff recruitment process as required.
  • Coordinate the on-boarding process for new hires.
  • Work with the Office of International Affairs, University Human Resources and Payroll for employment matters involving work authorization.

Payroll/Time & Attendance:
  • Oversee the timely processing of payroll including weekly time in Workday, payroll adjustments, and any additional extra service payments.
  • Data entry of probationary increases, negotiated wage increases and annual merit increases.

Employee and Labor Relations
  • In partnership with University Human Resources and Employee and Labor Relations, provide counseling on benefits, leaves of absence, and policies (Library specific and University-wide).
  • Counsel supervisors on performance management, employment law, policies and procedures, and the collective bargaining agreement.
  • In collaboration with HR Director, advises management on corrective and disciplinary actions; assists in preparing for grievances, arbitrations, and responses to legal/agency complaints.
  • Work with HR Director to administer performance management process, including communication and support to supervisors and employees about the process.
  • Act as a neutral party in fact-finding and investigatory meetings.
  • Assist with employee recognition events.

  • Serve as an advocate for HR policies, procedures and practices as well as communicate policy updates.
  • Represent Library HR in various settings within the larger University at meetings and via directed communications.
  • Other duties as assigned.

  • Foster partnership and collaboration
  • Exhibit business acumen and organizational astuteness
  • Celebrate diversity and inclusion
  • Communicate effectively and with influence
  • Demonstrate strategic agility
  • Display emotional intelligence
  • Exhibit resilience and optimize resources

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required. Master's degree preferred.
  • Human Resources Certification preferred (HRCI or SHRM certification).

  • A minimum of three (3) years of experience as a human resources professional required.
  • A minimum of one year of academic recruiting experience preferred.
  • Experience in a higher education environment preferred.
  • Working knowledge of employment regulations and typical human resources procedures required.
  • Demonstrated ability to handle confidential matters with discretion required.
  • Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others required.
  • Excellent verbal and written communication skills required.
  • Excellent customer service skills required.
  • Demonstrated ability to exercise sound judgement required.
  • Demonstrated excellent critical thinking and problem solving skills utilizing appropriate resources to resolve issues required.
  • Demonstrated attention to detail and accuracy required.
  • Demonstrated ability to work independently and as part of a team required.
  • Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
  • Ability to develop and maintain collaborative relationships with diverse constituencies required.
  • Demonstrated ability to coordinate the work of others preferred.
  • Experience with Workday or other HRIS preferred.
  • Labor Relations experience strongly preferred.
  • Staff engagement experience preferred.
  • Performance management experience preferred.
  • Coaching experience preferred.

Technical Knowledge or Skills:
  • Ability to learn and use a range of position-related computer applications required.
  • Working knowledge of Microsoft Office required.

Working Conditions and Physical Requirements: (if applicable)

Required documents:
  • Resume
  • Cover Letter
  • Reference List

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 8/11/2018
Application Due: 8/23/2018
Work Type: