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Administrative Assistant - RMI, REE & Legal Studies

Job description


Job ID: 43922

Full/Part Time: Full-Time

Regular/Temporary: Regular

Department

College of Business - Department of Risk Management & Insurance, Real Estate, & Legal Studies

Responsibilities

Assists the department chair with administrative support to include serving as the initial contact & ambassador for the department to students & visitors, face-to-face and via email/correspondence; prepare correspondence, coordinating recurring administrative tasks; maintaining filing system; maintaining departmental policies & procedures; supervising undergraduate/graduate student assistants; answering telephone & maintaining supplies & equipment.

Assist dept Chair with academic and student support for the three curriculum areas (RMI, REE, BUL) including assisting with the coordination of all registration activities (drop/add, course/grade rosters); responsible for assisting with schedule preparation (room/faculty teaching schedules, enrollment tracking, CSM input/maintenance); FACET, faculty evaluations, Promotion and Tenure; AACSB/QER reporting, textbook compliance and curriculum maintenance.

Assist dept Chair with financial administration such as maintenance/reconciliation of E&G funds, foundation accounts, faculty travel and distribution of scholarship monies.

Coordinate activities of annual Insurance Days student placement program; Maintain alumni database, job board, student resumes on dept website and coordinate website updates.

Other responsibilities as assigned by dept Chair or as routinely arise in the academic department. Troubleshoot problems; coordinate with copy center for timely production of exams and academic materials; assist with activities of the Centers housed under dept umbrella as needed.

Qualifications

High school diploma/equivalent and two years of full-time experience related to the duties of this position.
(Note: Post-high school education may substitute at the comparable rate.)

Experience communicating effectively verbally and in writing.

Experience with Microsoft Office Suites.

Experience with office practices, procedures, and etiquette.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

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Job No:
Posted: 8/11/2018
Application Due: 8/14/2018
Work Type:
Salary: