Career Partnerships and Operations Coordinator

Job description

About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit

Job Description:

Organizational Relationships:
Reports to: Assistant Dean of Students, Advising, Careers and Global Learning
Supervises: 1-2 Work Study Students

Summary of Position
Under the direction of the Assistant Dean of Students, Advising, Careers and Global Learning, the Career Partnerships and Operations Coordinator is responsible for organizing events, managing technology platforms/website, and overseeing daily operations of the Advising, Careers and Global Learning Area. The Career Partnerships and Operations Coordinator works strategically across the university to realize the mission of the area, while also planning and implementing processes that lead to the departments success, efficiency, and growth. This position contributes to the dissemination of resources for faculty, students, departments, employers and career partners.

Career Partnerships
  • Serve as first point of contact for the Mills community that includes students, alumnae/i, employers and community partners; lend assistance and provide information on all aspects of student services programs, office resources, policies, and procedures; screen inquires and make referrals to appropriate staff.
  • Assist students, employers and community partners with questions regarding Mills College Advising, Careers and Global Learning systems, policies and procedures; job/internship/engaged learning listings, events and other inquiries.
  • Manage, develop, and collaborate on appropriate community partnerships for a variety of curricular and co-curricular opportunities, such as the Community Action Block Party, Major Week and Senior Transitions.
  • Foster and support campus wide connections with community partners and employers.
  • Works closely with Advising, Career & Global Learning team to coordinate and facilitate on-campus employer orientations for work-study & student employment, and follows up with on-campus employers to ensure job descriptions are up to date, on file, and posted.
  • Provide receptionist, administrative and clerical support to the area as needed; maintain budget records for the area, including processing check requests and invoices; coordinate mailings and other administrative projects; order supplies, and makes logistical arrangements.
  • Organize office functions and establish internal procedures; publish and maintain procedure documents and guidelines; develop and utilize systems to track office records and allow for consistent and effective reporting; acts as a liaison to college offices and administrative services.
  • Produce and distribute promotional materials and program information.
  • Plan, coordinate, and assist in the promotion and marketing of workshops, events and activities that prepare job-seeking students for the successful launch of their professional journey.
  • Manage the daily operation and use of the career management system, online tools and resources for academic advising and global learning, and other technical components that deliver self-directed services to students and alumnae/i; maintain distribution lists to notify students/alumnae/i of career opportunities and programs.
  • Serve as a resource for students as they navigate online platforms and resources for academic advising, careers, and global learning including but not limited to e-portfolio, MillsConnect, Handshake, Accudemia and social media best practices.
  • Responsible for maintaining and updating area social media and website presence, including but not limited to Facebook, Pinterest, Twitter, LinkedIn; creating, marketing, and monitoring registration for events via social media and career services management system.
Additional Responsibilities
  • Represent Mills College at external events, as appropriate, in order to build career relationships and raise the profile of Mills.
  • Analyze data and produce reports as needed to highlight outcomes and trends.
  • Hire and supervise student office assistants.
  • Maintain professional memberships with appropriate professional associations.

Required Knowledge, Skills, and Abilities
  • Event management experience related to communications, logistics, and follow up.
  • Knowledge of career services software management platforms, preferably Handshake.
  • Strong written and verbal skills to effectively communicate with a variety of stakeholders.
  • Experience working with diverse populations of students, staff, faculty, and community members
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Ability to establish and maintain effective and productive working relationships with students, employers, community partners, faculty and staff.
  • Proficiency in Microsoft Office programs (PowerPoint, Word, Excel) and Google Docs to create reports, marketing/resource materials, and presentations.
  • Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the office and campus
  • Excellent organizational skills, attention to detail, and ability to multi-task.
  • Bachelors Degree required; a minimum of three years of experience in at least one of the following areas: career counseling, higher education/student affairs, career development/coaching, community partnership development or human resources/recruiting. Graduate studies in a related field (Career Counseling, Career Development or Higher Education Student Affairs) preferred.
Physical, Mental and Environmental Demands:
  • Work can entail considerable time sitting at a desk and using office equipment.
  • Work requires travel to meet with potential employers/community partners and attend relevant events/ conferences.
  • Work requires ability to multitask and manage projects against fixed deadlines.
  • Work may be required in evenings and on weekends.
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

Additional Information:

This is an exempt, full-time position with an FTE of 1.0. Salary is commensurate with experience and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 10 paid holidays annually. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance and legal-assistance insurance.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to

Application Instructions:

To apply, please submit the following to:
  • resume
  • cover letter and
  • contact information for three references
Review of applicants will begin immediately; applications will be accepted until the position is filled.





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Job No:
Posted: 8/10/2018
Application Due: 8/10/2030
Work Type: