Administrative Associate III - Assistant to the Chair
Title Administrative Associate III - Assistant to the Chair
FLSA status Non-Exempt
SHSU Salary Table
$2,954 – $4,246 monthly
Occupational Category Technical/Para-Professional
Department Dept of Biological Sciences
Open Until Filled Yes
Educational and Experience Requirement
Associates Degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative assistant duties for the Department of Biological Sciences.
In addition to normal duties expected of other lower secretarial positions, will perform more complex and responsible tasks such as but not necessarily limited to the following: answers correspondence not requiring the attention of the supervisor or involving policy or technical decisions; prepares correspondence, memorandums, requisitions, personnel actions, and other similar papers; in the absence of the supervisor acts with authority relating to office management functions, making limited policy interpretations and decisions requiring a knowledge of the supervisor’s viewpoints; reviews and allocates incoming mail to appropriate personnel within the department or project based upon a knowledge of the organization and its function. Assists in the preparation of departmental or project budgets, grant applications, and periodic status reports of grant funds. Performs other related duties as assigned.
Use of computer, copier, printer, typewriter, and other standard equipment common to most offices. Must be experienced with Excel and basic mathematical applications within the program. Proficiency in the use of English, spelling, and business mathematics. May spend up to but not limited to 25% of time on important contacts which involve the reception of, or providing information, to department heads, key executives, public officials, and distinguished visitors. Flexibility to work evenings and weekends when assistance is required at specific events.