Administrator, Campus Store

Job description

Position Description

Under direction of the Executive Director, Business Services, provide leadership, direction, administration, and evaluation of operations for the District which includes multi campus bookstore operations, concessions, vending operations, assist with oversight of the cafeteria operation, etc.

The Campus Store Administrator is responsible for managing, supervising, and coordinating the activities and operations of the campus store locations such as receiving, web-based ordering, buying, inventory, cashiering and cash operations in a manner to ensure meeting ethical and legal requirements while ensuring efficiency, and effectiveness. The Campus Store Administrator will also provide management support and assistance with contract compliance, the preparation of the annual budget, negotiations with vendors, and the district cafeteria operation. Responsibilities

  • Direct, plan, organize, and administer all programs, projects, and activities of the campus store operations; including the financial solvency, project and generate revenue for assigned operations; textbooks, course materials, and general merchandise procurement, sales inventory, accounts payable, accounts receivable, and cash handling for campus store operations; distribution of inventory to off campus bookstores; oversee campus store website, customer orders and shipping operation' public relations activities for assigned operations.
  • Assist with the administration of the cafeteria outsourced contract; including contract compliance, quality of food and service, and equipment maintenance in the cafeteria.
  • Provide technical expertise regarding assigned function and point of sale system; formulate, develop and implement policies and procedures for all campus store location operations.
  • Develop and implement long and short-term plans and activities, including capital outlay purchases, contracts, renovations, and revenues.
  • Communicate with administrators, faculty, district personnel and vendors to coordinate activities and programs, resolve issues and conflicts and exchange information.
  • Direct and oversee the receiving, cashiering and cash operations, payroll processing, buying, inventory, rental, and book disbursement activities.
  • Supervise promotions, marketing, campus/community relations, and merchandising; develop strategies to maximize revenues; develop and implement an aggressive buyback and buyback marketing program.
  • Coordinate work schedules to ensure that the operation are open at convenient and appropriate times for students and staff; Approve vacation leave requests, employee time sheets and, prepares departmental payroll information.
  • Approve purchase orders and authorize invoice payments.
  • Monitor compliance with laws and other requirements, including c-store related health department regulations.
  • Supervises classified staff, short term workers, and student staff and performs both direct and indirect supervision through subordinates. Hires, evaluates, trains, transfers, disciplines and recommends dismissal of staff as necessary.
  • Assist with development and preparation of the annual budget; analyze and review budgetary and financial data; Monitor and authorize expenditures in accordance with established guidelines.
  • Perform related duties as assigned.

  • Any combination equivalent to an associate's degree in business administration or a related field and two (2) year or retail experience, including one (1) year of recent experience in a leadership or supervisory position related to retail, point of sale, and computerized inventory system; OR Minimum of four years of retail experience, including two years of recent experience in a leadership or supervisory position related to retail, point of sale and computerized inventory systems.
  • Knowledge of:
- Planning, organization, and direction of operations.- Business finance and current practices and procedures in retail buying, record keeping, and inventory control system preparation and control.
- Oral and written communication skills.
- Principles and practices of management;
- Applicable laws, codes, regulations, policies, and procedures.
- Meeting schedules and timelines.
  • Ability to:
- Plan, organize, and administer various bookstore operations.
- Communicate effectively both orally and in writing.
- Work independently with little direction.
- Plan and organize work.
- Supervise and evaluate the performance of assigned staff.
- Analyze situations and prioritize work.
  • Experience in college bookstore operations.
  • Bachelor's degree.
Additional Information

Chaffey College recently implemented an online electronic application system. Our new application can be accessed at The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:

Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.
  • Cover Letter
  • Resume
  • Copy of college level transcripts (if you are using your education to meet the qualifications) (photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts.)
This is a full-time, 12-month, management position. Start date: as soon as possible. Level IV, Range 18 of the Management Salary Schedule with starting salary of Step A, $7,934/month; progresses over time to $10,665/month.

Health care, dental program, and vision services for employees and eligible dependents; employee life insurance; sick leave; and retirement coverage through the Public Employees Retirement System (PERS).

About the College

The College
Established in 1883, Chaffey College is one of California's first colleges. Nestled in the foothills of the San Gabriel Mountains, Chaffey's Rancho Cucamonga, Fontana and Chino campus locations serve students from throughout the Inland Empire. A fully accredited two-year institution by the Western Association of Schools and Colleges, Chaffey College offers associate degrees and vocational and transfer programs in a wide variety of subjects. Most recently named one of the Top 10 community colleges in the nation by the Aspen Institute; Chaffey College remains committed to its mission of improving the lives of its students, faculty, and staff through education.

Serving throughout the diverse Inland Empire, Chaffey College provides services to the cities of Chino, Chino Hills, Fontana, Montclair, Ontario, Rancho Cucamonga, and Upland, reaching a population of more than 830,000. The District also recruits from some of the area's top high schools, accepting students from four surrounding districts; Chaffey Joint Union High School, Chino Unified School District, Fontana Unified School District, and the Upland Unified School District.

Whether the goal is to transfer to a four-year institution or enter the workforce better prepared, Chaffey College provides its students with the opportunity to take a variety of applicable courses. From taking lower division and general education classes to learning career-technical skills, the college provides its students with the tools needed to succeed during their time at Chaffey and beyond.

Chaffey Community College District is committed to equal employment opportunity.




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Job No:
Posted: 8/10/2018
Application Due: 8/25/2018
Work Type: