Student Employment Specialist

Job description

Job Description

Student Employment Specialist-1801579

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree and two (2) years of full time related work experience (i.e. career development, training). Proficiency with databases, spreadsheets, or related systems (i.e. query reporting). Experience with reporting, documentation, and/or presentation tools (i.e. Prezi, Microsoft PowerPoint, etc.). Experience conducting professional presentations.

Preferred Qualifications:

Two (2) or more years of experience advising college student population, coaching faculty and staff regarding student recruiting. Recruitment/training of college student population. Significant presentation experience to a college/university population. Proficiency with corporate applicant tracking, advising, or career services databases.

Brief Description of Duties:

The Student Employment (SE) Specialist coordinates the campus-wide student employment program, whose goal is to make campus jobs meaningful learning and development experiences for all students. The Student Employment Specialist coaches and advises supervisors as to the development of their student employment strategy as a component of departmental staffing, development of job descriptions that are high-impact, learning & development focused, and the recruitment, hiring, training, and supervision of student employees, at the graduate and undergraduate levels. The SE Specialist creates & delivers the campus-wide training curriculum for onboarding new student employees, with a mix of F2F, webinar, and online recordings. A strong candidate will possess excellent communications skills with a strong ability to multi-task and prioritize workload. The ability to be organized, detail oriented, capable of following through and working independently is highly preferred.

Department Liaison:

  • Work with campus departments to conceptualize high-impact student employment positions as a part of departmental strategic staffing as well as a training and professional development opportunity for students.
  • Liaise with the Office of Financial Aid for FWS assignments and with Human Resource Services for employment verification, time-sheets, and payroll.
  • Coach supervisors in the development of high-impact student appropriate job descriptions and how to recruit, interview, select, orient, train, supervise, and evaluate student employees.
  • Create and deliver the new student employee training curriculum, and coordinate with subject matter experts, training specialists, and instructional designers to identify training gaps and create training resources that can be delivered using F2F and web-delivery formats, leveraging technology for maximum access and retention of material.
  • Develop and maintain calendar of offerings, including scheduling and promotion, for student employee sessions. Monitor registration, tracking attendance, generate reports.
  • Provide ongoing support for campus supervisors in implementing developmental and learning opportunities within the campus work environment.
  • Student Development:

  • Design, develop, and deliver training modules for students via F2F and online methods, relative to workplace etiquette for success in on-campus student employment positions.
  • Coach students individually and in groups about the job search process, use of the Handshake recruitment system, reviewing application materials, such as resume, etc., and conducting practice interviews with feedback.
  • Systems Administration:

  • Review, and edit on-campus job & internship opportunities posted in Handshake (500+).
  • Coordinate online and F2F job fairs for the on-campus student employment program.
  • Develop standardized and customized reporting of student employment collectively, regardless of class level, funding source, or position location.
  • Maintain and update all electronic and paper forms, handbooks and resources for students and supervisors.
  • Provide support for Handshake system maintenance and customizations.
  • Career Center Event support, Job fair support, etc.

    Other duties as assigned based on departmental priorities.

    Special Notes:

    This is a full time appointment. Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Weekend work may be required.

    Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].

    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

    Official Job Title: Career Planning and Development Associate
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Career Center-Stony Brook University
    Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.Career Center-Stony Brook University
    Posting Start Date: Aug 6, 2018
    Posting End Date: Aug 20, 2018, 11:59:00 PM
    Salary: Commensurate with experience within the range of $40,000-$48,000.
    Salary Grade: SL2





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    Job No:
    Posted: 8/8/2018
    Application Due: 8/21/2018
    Work Type: