Program Manager

Job description

Pasadena, CA
Full time

Job Description:

Grounded in its social justice heritage, Pacific Oaks College prepares students to be culturally intelligent agents of change serving diverse communities in the fields of human development, education, and related family studies. Central to the Quaker tradition and history of Pacific Oaks is the value we place on the individual. This translates into core values we live by at Pacific Oaks of People, Diversity, Social Justice, and Participatory Decision-Making.


The Program Manager is responsible for creating course schedules, maintaining course materials, overseeing registration, and providing support to the Associate Dean of the School of Cultural and Family Psychology. The Program Manager will be responsible for coordinating projects with other departments and communicating with internal and external constituents (students, faculty, staff, and clients). The Program Manager collaborates with other departments to establish policies, procedures, and systems to develop and maintain the department for Pacific Oaks.

This position is located in Pasadena and reports directly to the Associate Dean of School of Cultural and Family Psychology.


  • Develop and track course scheduling, instructor assignments, participant records, and supply ordering.
  • Assist the Associate Deans with maintaining the functioning of the department such as: maintaining files, preparing agendas, taking and/or transcribing meeting notes, supervision of student workers, and other administrative duties.
  • Manage registration materials, procedures, policies, and communications in coordination with the office of the Registrar.
  • Serve as primary point of contact in the department for students; this may include attending workshops, classes, and events outside of regular business hours.
  • Partner with the TCSES various departments to ensure collection and dissemination of course evaluations and other assessment instruments and reports.
  • Assist instructors with gathering course/workshop materials including books, articles, tests, and assessments.
  • Partner with the Librarian to ensure that readings on eReserves are accurate and current.
  • Partner with the Canvas Instructional Designers to ensure that online instructional course information is accurate and current.
  • Partner with the Marketing and Public Relations department to ensure website and other communications are accurate and current.
  • Current with student-facing departments as needed to ensure the services and resources provided to students are appropriately delivered and managed.
  • Work with the Associate Deans to track the Schools' budgets.
  • Work with the Associate Deans and Human Resources in the hiring, on-boarding, and contract processes of new and returning faculty.
  • Support and advance the missions, vision, and values of Pacific Oaks College.
  • Adhere to all confidentiality requirements

  • Excellent interpersonal skills
  • Strong time management and prioritization skills
  • Highly organized and attentive to detail
  • Ability to manage projects independently
  • Strong administrative skills
  • Team oriented

  • 2 - 3 years of administrative and/or higher education experience
  • Bachelor's required, Master's degree or graduate coursework preferred
  • Strong financial and budgeting background
  • High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word) and Adobe Professional
  • CampusVue experience a plus


    The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Pacific Oaks College and Children's School offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Pacific Oaks College and Children's School is an Equal Opportunity Employer.

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Pacific Oaks College and Children's School





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Job No:
Posted: 8/7/2018
Application Due: 8/28/2018
Work Type: